Oregon Buys #S-91400-00016584

Oregon Housing and Community Services Seeks Comprehensive HMIS Software Solution

The Oregon Housing and Community Services Department is seeking proposals for a comprehensive Homeless Management Information System (HMIS) solution to serve the Oregon Multi-Continuum of Care (OMC CoC). - Government Buyer: - Oregon Housing and Community Services Department (State of Oregon) - HMIS System Administrator office - Products/Services Requested: - Vendor-hosted, SaaS-based HMIS software platform - Application software, web-based hosted services, infrastructure hosting, and data processing - Implementation services including project management, data migration, configuration, testing, training, and knowledge transfer - Ongoing operations and maintenance, including help desk support and disaster recovery - Functional Requirements: - Must comply with all current and future HUD HMIS Data Standards (including FY 2026) - Support for federal reporting (APR, CAPER, LSA, SPM, PIT, HIC) - Extensive features: audit compliance, account management, coordinated entry, case management, fund management, reporting, system administration, street outreach, temporary shelter management, technical functionality, and learning management modules - Support for up to 1,000 concurrent users and 1TB of data - Compliance with State of Oregon IT security standards (NIST SP 800-53 moderate controls) and digital accessibility - Unique/Notable Requirements: - Data migration from the current system - Robust reporting for HUD and state/federal partners - Two-stage RFP process: written proposals and demonstrations - No specific OEMs or vendors named; open to all qualified providers

Description

The solicitation is a Request for Proposals (RFP) issued by the Housing and Community Services Department for a Homeless Management Information System (HMIS) Solution. The procurement involves acquiring an HMIS software solution including application software, web-based hosted services, infrastructure hosting, and data processing services. A pre-bid conference is scheduled to be held via Microsoft Teams. The procurement method is Competitive Sealed Proposal, and the response requires detailed attachments and item details.

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