Building and General Services of Vermont #RFP 146

Vermont seeks annual statewide mental health conference planning and logistics support

Vermont is seeking a contractor to coordinate and deliver its annual statewide mental health conference. - Government buyer: Vermont Agency of Human Services, Department of Mental Health (DMH); no specific office is identified. - Requirement: One annual, one-day conference for up to 350 participants, covering mental health systems, workforce, and community partnerships. - Services: Coordinate venue logistics; develop programming and the agenda; support up to five speakers with proposals, travel, and honoraria; manage registration and payments; market the event and prepare accessible materials; recruit exhibitors; manage on-site delivery; coordinate continuing education; and provide evaluations and post-event reporting. - The State will contract directly for the venue. - OEMs and vendors: No OEMs, brands, or vendors are named; no products or part numbers are requested. - Term: Anticipated start in January 2027, with an initial one-year period and up to four annual renewals, for a potential five-year term. The first conference is planned for late spring 2027.

Description

The Vermont Department of Mental Health seeks a qualified vendor to plan, manage, and execute a one-day statewide annual conference in late May or early June 2027. The conference may include up to 350 participants and will focus on advancing mental health systems, workforce, and community partnerships. The contractor will provide comprehensive logistical, marketing, and operational support in coordination with DMH; DMH will contract directly for the venue. The State may renew the contract annually for up to four additional years, with a contract term of up to five years.

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