Canyon School District Ionwave #27-00044DW-P5 Addendum 1

Visitor and Volunteer Management Systems for Canyons School District

Canyons School District is seeking a unified visitor and volunteer management solution for its 45 campuses and approximately 33,000 students. - Government buyer: Canyons School District (CSD), Sandy, Salt Lake County, Utah. The bid contact is David Waters, Senior Buyer. - Requested systems: A Visitor Management System and a Volunteer Management System, each separately priced for a five-year term. No product part numbers or fixed user quantities are specified. - Visitor-management capabilities: Government-ID scanning and verification; sex-offender registry screening across all 50 states at no additional cost, with at least weekly updates and false-positive logic; configurable alerts; visitor check-in/check-out and on-site tracking; customizable advance badge printing; emergency accountability; student sign-in/out; and standard and custom reporting. - Volunteer-management capabilities: Online applications; integrated FCRA-compliant background checks; screening workflows; event registration; email communications; volunteer status and hour tracking; an online volunteer community; document storage; and reporting. Optional digital hall-pass functionality is also of interest. - Services and delivery: Implementation, training, ongoing technical support, and system maintenance. Implementation and training are specifically included in the visitor-system cost proposal; pricing is requested for both systems over five years. - Integration and technical requirements: Automatic integration with the district’s existing Skyward Qmlativ Student Information System; web-based operation with Edge, Chrome, and Firefox; secure web and mobile access; and reports exportable to Excel or CSV. - Accessibility, privacy, and security: Address WCAG 2.1 Level AA and provide a current Accessibility Conformance Report, preferably a VPAT. Describe hosting, security controls, audits or certifications, data retention and destruction, and handling of ID-document images. Applicable rules include FERPA, COPPA, GDPA, GRAMMA, and Utah privacy and data-breach laws. - Named companies and platforms: Skyward Qmlativ is the required integration target, not a specified supplier for the requested systems. Euna Procurement, powered by Ion Wave, is named as the proposal-submission platform. No OEM or solution vendor is identified for the visitor or volunteer systems.

Description

Canyons School District seeks proposals for a comprehensive visitor and volunteer management system for 45 campuses. The procurement includes implementation, ongoing technical support, and system maintenance, with a single solution expected to cover both visitor and volunteer management. Requirements include ID verification and screening, volunteer applications and tracking, check-in/check-out and badge printing, reporting, emergency accountability, accessibility documentation, and integration with Skyward Qmlativ. Responses are due November 24, 2026, and the district anticipates completing implementation by the start of the next school year.

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