Vermont Department of Economic Development #RFP 146

Vermont DMH Annual Mental Health Conference Planning and Support

The Vermont Department of Mental Health is seeking a contractor to manage its statewide annual mental health conference for up to 350 participants. - Government buyer: Vermont Agency of Human Services, Department of Mental Health (DMH); no specific office is identified. - Requested service: One comprehensive conference-planning and delivery package, including venue coordination (the State contracts directly for the venue), programming and agenda development, speaker logistics for up to five speakers, registration and payment processing, marketing and accessible materials, exhibitor recruitment, on-site event management, continuing education coordination, attendee evaluation, and post-event reporting. - Scale: One conference per year, serving up to 350 participants. - OEMs and vendors: No commercial OEMs, vendors, products, or part numbers are named in the solicitation summary. - Notable requirement: The contractor coordinates venue arrangements but does not contract for the venue.

Description

The Department of Mental Health seeks a qualified vendor to plan, manage, and execute a one-day statewide annual conference in late May or early June 2027. The conference will convene up to 350 participants and focus on advancing mental health systems, workforce, and community partnerships. The vendor will provide event logistics, marketing, and operational support; DMH will contract directly for the venue. The contract may cover up to five years, including the 2027 conference and up to four subsequent annual conferences, subject to the State's renewal options.

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