Utah Public Procurement Place U3P #2026-11-13

AI clinical note-writing solution for Weber Human Services

Weber Human Services is seeking an AI note-writing solution for behavioral health clinicians, with an initial-year budget cap of $55,000 for 100 users. - Government buyer: Weber Human Services (WHS), within Utah’s Special Service Districts; a public behavioral health treatment organization serving Weber County. - OEMs and vendors: No solution manufacturers or vendors are named in the opportunity. - Requested solution and scale: AI-assisted clinical progress-note writing for approximately 100 clinicians and more than 100,000 notes annually. No part numbers are specified. - Support individual and group sessions, in-person and telehealth workflows, and a dictation alternative. - Produce timely, individualized, editable drafts for clinician review and approval; support WHS documentation templates and transfer notes to the existing EHR by copy-and-paste or usable export. - Multilingual processing is preferred. - Privacy and compliance: Meet HIPAA and 42 CFR requirements, support a Business Associate Agreement/Qualified Service Organization Agreement, and ensure WHS data is not used to train the model. - Services requested: Implementation, WHS template configuration and testing, pilot support, clinician training, and responsive ongoing vendor support. Proposals should include technical requirements and complete pricing for licensing, usage, hosting, storage, training, support, third-party charges, implementation, and projected renewal increases. - Budget and evaluation: First-year pricing must not exceed $55,000 for 100 users. Evaluation focuses on documentation quality, clinician workflow, EHR and technical fit, privacy, implementation and support, and overall value. - Performance period: One-year initial term, with options for up to three additional years. Renewal increases should be projected year over year using West region CPI as the reference; exact start and end dates are not specified.

Description

Weber Human Services is seeking proposals for an AI note-writing solution to help behavioral health clinicians prepare client progress notes. The solution will serve approximately 100 clinicians and more than 100,000 notes annually, and must comply with HIPAA and 42 CFR; WHS data must not be used to train the model. The agency intends to award a one-year contract with options to extend for up to three years. The maximum budget is $55,000 per year, and proposals exceeding that amount for 100 users in the first year will not be considered.

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