SAM #15B11927Q00000002

FCI Gilmer FY27 Second-Quarter Food-Service Supplies

FCI Gilmer is seeking quarterly food-service supplies for its institutional dining operations. - Government buyer: Federal Bureau of Prisons, FCI Gilmer. The attachment names Melissa Johnston as the buyer. - OEM/brand identified: Sunburst products are specified for cleaning and sanitation; no other manufacturers are named, and no manufacturer part numbers are provided. - Products requested: Kosher and halal individual meals and foods; bulk meat, poultry, fish, dairy, produce, pantry goods, and bakery products; disposable serving and food-handling supplies; and cleaning chemicals. - Quantities range from small lots such as 12 halal chicken cacciatore meals to large orders such as 344,644 individual kosher reduced-sugar jelly packages, 294,000 half-pint kosher whole milks, and 25,000 pounds of boneless chicken breast. - The full item-by-item quantities and descriptions are listed in product_line_items. - Notable requirements: Where specified, products must carry kosher or halal certification and individual-package markings. Fresh bread must be delivered within 48 hours of baking; specified dairy and bakery items require weekly delivery. Food items also have detailed requirements for freshness, grades, ingredients, labeling, packaging, and handling. Some poultry items exclude products made or labeled under religious exemption. - Period: FY27 second quarter, a three-month period. Certain dairy and bakery items are scheduled for weekly delivery; the schedule provides no separate performance period for those deliveries.

Description

RE: 15B11927Q0000002                              

Dear Offeror:

This solicitation package has been provided for your consideration.  This RFQ is for Food Service items.  This solicitation is due in the Contracting Office no later than 4:00 p.m., November 27, 2026.

The following MUST be completed before your offer can be accepted:

Representations and Certifications:  Please ensure that your registration is active and up to date in the new on-line System for Award Management.  The link is www.sam.gov.  Submission of your offer constitutes compliance.

Standard Form (SF) 18 – Request for Quotation.  Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets).  Please include your email address and UEI number in block 11b.  Original signatures are required on quotes submitted.                                                                                                        

The Government shall award by line item to responsive/responsible vendor(s) whose offer conforms to the solicitation and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price.  Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s).   All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities. 

All prices to be FOB destination.  Deliveries are expected from January 2, 2027, through March 31, 2027, except dairy and bread which will be weekly deliveries for the quarter.  The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need.  No deliveries will be accepted prior to January 2, 2027. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.

All Quotations are to be submitted electronically to: mxfrye@bop.gov.

Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.

Sincerely,

Melissa Johnston

Supervisory Contract Specialist

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