SAM #PR16375549

Diesel Supply for U.S. Embassy Pretoria Generators

The U.S. Embassy Pretoria is seeking a nearby fuel station to supply diesel for government generators under an as-needed agreement. - Government buyer: U.S. Department of State, U.S. Embassy Pretoria Office of Facility Management. - Requested product: Diesel fuel for government-owned and leased residences’ generators; estimated use is 6,000 liters monthly and 70,000 liters annually. No part number, named vendor, or OEM is specified. - Supply arrangement: Authorized post technicians collect fuel at the vendor’s retail station, which must be within 5 km of the U.S. Government Annex or Chancery. The vendor does not deliver to residences and must dispense into post-provided fuel bowsers or vehicle-mounted tanks. - Requirements: Diesel must contain no more than 50 ppm sulfur and be free of water, sediment, and microbial contamination. The vendor must maintain sufficient supply, provide receipts and consolidated invoicing, and, where practicable, prioritize service during declared outages or emergencies. - Ordering and payment: Each call is limited to $10,000 or 4,000 liters. Prices must remain fixed after an order is placed; deposits are not permitted. Payment is by EFT after delivery and receipt of invoice. - Vendor and value: No supplier is named, and the notice provides no pricing basis for estimating total contract value.

Description

Expression of interest – Diesel supply to the U.S. Embassy Pretoria

1. Background

U.S. Embassy Pretoria maintains estimated 90 U.S. government-owned and leased residences that rely on diesel generators as a tertiary source of power during commercial power outages. Outages in Pretoria occur monthly and last an average of 2-10 days. Post facility maintenance technicians refuel these generators. The post needs a dependable local source of quality diesel that technicians can collect directly from the vendor's station located within 5km of the USG Annex or Chancery.

2. Objective

The post will set up a Blanket Purchase Agreement (BPA) with a local fuel station. The station will supply diesel to authorized post technicians at its retail location on an as-needed basis, under the pricing, quality, and invoicing terms below

The Scope of work is attached.

Please sent your expression of interest and company profile no later than 01 December 2026 via email to:

pretoria_quotations@state.gov & kriekjx@state.gov with reference (PR16375549)

U.S Government Payment terms:

Note that NO DEPOSIT payments will be authorized.

The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates once the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

The attached FAR and DOSAR clauses attached form part of this contract.

All parties must be registered in System for award management. www.sam.gov. Instructions are attached. Please provide your Unique ID once you are registered in SAM. .

U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)

Solicitation provision 52.240-90 in incorporated by reference. “By submission of its offer, the offeror represents” compliance with covered telecommunications equipment or services representations

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