Minot Civicplus #686

Integrated property ownership transfer and tax credit administration software

The City of Minot Assessor’s Office is seeking an integrated platform to manage property ownership transfers and property tax credits and exemptions. - Government buyer: City of Minot, Assessor’s Office, North Dakota. - Named existing systems and vendors: Camavision, Vanguard Appraisals, Taxwise, Tyler Technologies, and Eagle Recorder. These are identified in connection with current operations, not as selected vendors for this procurement. - Requested software: A configurable solution for deed and ownership-document processing, ownership records, and tax credit and exemption applications. Features include document upload and OCR, completeness and eligibility checks, ownership verification, workflow automation, reporting, audit capabilities, and integrations with assessment and property-tax systems. - Workload context (not purchase quantities): Approximately 19,300 parcels and annual averages of 2,170 deed transfers, 1,100 Homestead Property Tax Credit applications, 450 exemption applications, and 850 Disabled Veteran Property Tax Credit applications. - Services: Implementation and configuration, project management, business process analysis, data migration and conversion, integration, administrator and end-user training, ongoing support, maintenance, and software updates. Optional work may include custom development, testing, go-live support, enhancements, and advanced reporting. - Notable requirements: The City favors a largely out-of-the-box solution with limited customization and allows vendor-hosted or City-hosted deployment. Vendors must address security, privacy, accessibility, continuity and disaster recovery; provide documented APIs and integration options; support data export and City ownership of its data; and not use City data for unauthorized purposes, including AI model training. Demonstrated knowledge of North Dakota property tax requirements is expected. - Term information: Contract duration and option periods are unspecified; annual support and maintenance pricing is requested for five years.

Description

The City of Minot is seeking proposals for an integrated software solution for ownership transfer processing and property tax credit and exemption administration. The procurement includes software provision, implementation, training, support, and maintenance. The platform is intended to automate review and processing of real property ownership transfers, maintain ownership records, and administer and verify tax credit and exemption applications through configurable workflows and automated validation. Proposals are due to the City Assessor’s Office by December 4, 2026, at 4:00 PM CST.

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