Columbia Ionwave #RFP004-26-27-KDD

City of Columbia 811 Water and Wastewater Utility Locate Services

The City of Columbia is seeking a contractor to locate and mark City-owned water and wastewater infrastructure through its 811 utility locating program. - Government buyer: City of Columbia, South Carolina; Office of Procurement and Contracts. The procurement contact is Kent Davis, Procurement Manager II (also identified as Kenton K Davis). - Scope and workload: Manage SC811 and City locate tickets; review tickets against City maps/GIS; visit sites to locate and mark water and wastewater mains, service lines, and laterals. Materials cite about 85,000 annual tickets with an expected contractor share of roughly 25%; the detailed scope separately estimates about 25,000 requests annually. - Requested services and pricing: Daily base rate for a team of 3–5 staff working independently as needed; emergency response during business hours and after hours; and ticket scrubbing when no site response is required. Prices must be fully burdened. Mileage, if charged, must follow applicable GSA rates. - Staffing and delivery requirements: Provide dedicated weekday staffing at the City’s Beltline Boulevard Maintenance Facility, plus 24/7 emergency availability. The contractor supplies labor, equipment, software, materials, vehicles, and traffic-safety measures, and handles positive responses, documentation, damage investigations, daily reporting, and monthly invoicing. - Pricing roles: Provide hourly rates for a principal, project manager, senior locator technician, locator technician, GPS/GIS mapping technician, administration staff, and any additional roles. - OEMs and vendors: No product OEMs or specific commercial vendors are identified. SC811 is identified as the source of locate requests. - Products and quantities: No products, product part numbers, or fixed service quantities are specified; workload estimates are noted above.

Description

The City of Columbia is seeking proposals from qualified contractors to assist in managing its utility locating program. The work concerns utility locate services for the City’s water and sewer systems; the source notes approximately 85,000–105,000 locate requests per year. Pricing assumptions state that the City anticipates the contractor will complete approximately 25% of about 85,000 annual tickets, within specified Water District Areas and Sewer Regions. Proposals are due December 4, 2026, at 12:00 PM ET, and the pre-proposal meeting is non-mandatory.

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