SAM #36C24927Q0027

VA generator maintenance and load-bank testing for 11 York Campus generators

The Department of Veterans Affairs is seeking generator maintenance and load-bank testing at the Tennessee Valley Healthcare System’s Alvin C. York Campus. - Government buyer: Department of Veterans Affairs, Network Contracting Office 9 (NCO 9). - Scope: Annual preventive maintenance and load-bank testing for 11 emergency generators and associated fuel tanks; includes fuel and oil testing. Some cooling-system replacements and four-hour building-load tests are required at specified intervals. - OEMs named: Cummins, Kohler, Generac, CK Power, and Caterpillar. The work covers equipment identified by the serial numbers listed below; the notice does not name a service contractor. - Contract structure: One base year and four one-year options, for up to five years of recurring annual service. Work is generally scheduled during April; four-hour load-bank testing is required at 36-month intervals. - Set-aside: Service-Disabled Veteran-Owned Small Business (SDVOSB). - Service line items: Base-year services cover 11 generators; each of the four option years repeats those 11 services.

Description

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. (ii) This solicitation is issued as a request for quotations (RFQ) # 36C24927Q0027. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) FAR Deviation APR 2026 (eff. 04/23/2026) VAAR DEVIATION OCT 2026 (eff. 10/01/2026) VAAM Alert 26-01 (eff. 10/01/2025) Acquisition Policy Flash 27-02 eff. 10/01/2026).

(iv) This procurement is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code for this requirement is NAICS Code 238210 Electrical Contractors and Other Wiring Installation Contractors ($19 million dollars) SBA Size Standard. Business size status shall be listed and verified with the US Small Business Administration's Small Business Search at https://search.certifications.sba.gov/, at the time of quote submission and award. (v) This is a base plus four one-year option service contract to provide annual preventative maintenance and load bank testing on power generators and fuel tanks as listed below. Below is a template for pricing. Contractors may provide their own pricing document, but it must be broken down to allow for lowest price technically acceptable determination. (vi) The following solicitation provisions apply to this acquisition: 1. FAR 52.212-1, Instructions to Quoters Commercial Items (Addendum attached) 2. FAR 52.212-2, Evaluation-Simplified Acquisition Procedures
3. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (www.sam.gov registration is required to be complete at time of submission of response)

(vii) The following clauses are applicable to this acquisition:

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services and any addenda to the clause. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services and regarding which, if any, of the additional FAR clauses cited in the clause are applicable to this acquisition.

(viii) Quotes are due November 19, 2026 by 12:00 PM CT. Quotes shall be submitted via email to: adrian.king@va.gov. Quotes received after this date and time will be considered late in accordance with FAR Provision 52.212-1 and will not be evaluated unless the Contracting Officer determines the late quote will be accepted IAW FAR 52.212-1(f)(2)(i)(A-C). Instructions are listed on page 7-9. Quoters shall review the Statement of Work (SOW) below and provide pricing using the following Price/Cost Schedule.

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