Escambia County Opengov #Comms 11/4/2026

Escambia County generator preventive maintenance and emergency repair services

Escambia County, Florida, Public Safety is seeking quotes to maintain and repair generators serving public-safety, emergency communications, tower, and EMS sites. - Buyer: Escambia County, Florida — Public Safety Department. - OEMs and equipment makes named: Honda, Stamford, Perkins, Carrier, Martin Diesel-Yanmar, Yanmar, Generac, CAT (Caterpillar), Onan, Olympian, and Kohler. Onan and Olympian are included as identified in the equipment inventory. - Requested services: Annual preventive maintenance for the listed generator inventory, plus unscheduled service, 24/7/365 emergency repairs, and materials as needed. The inventory specifies one annual visit for each of nine units, two visits for the Martin Diesel-Yanmar CGS-44YE, and three visits for each of 17 other units. The complete make, model/part number, serial number where supplied, and site details are itemized below. - Maintenance requirements: Inspect and service cooling, fuel, air intake and exhaust, engine monitors and safety controls, lubrication, starting systems, generators, transfer switches, and shelters. Annual work includes changing fuel filters, air filters, oil filters, and oil; battery specific-gravity and load-test results and written work records are required. Transfer switches must be tested for transfer to generator power and return to utility power. Contractor must transport and dispose of used oil and fluids properly. - Emergency and repair requirements: Emergency coverage is required 24/7/365. The documents conflict on response time: one section requires response within three hours for critical needs, including hurricane calls, while another states a four-hour maximum. Routine parts must be available. Major repairs require a written not-to-exceed estimate and written County authorization. Parts must meet or exceed OEM specifications; substitutions and changes to factory settings require County approval. - Pricing requested: Annual service, hourly rates for unscheduled service and emergency call-outs, and material cost plus discount. No specific replacement parts are listed for purchase. - Term: Annual maintenance visits are required, but the overall contract duration, start/end dates, and option periods are not specified. Emergency availability is 24/7/365.

Description

Escambia County is requesting quotes for annual preventive maintenance and emergency service for generators serving Public Safety locations. Work includes specified inspections and maintenance of generator systems and transfer switches, written documentation, and proper disposal of used oil and fluids. The contractor must provide 24/7/365 emergency and on-call repair service; the main project description states a response time of three hours or less for critical needs. Quotes must be submitted electronically through OpenGov Procurement by November 20, 2026.

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