Avondale Opengov #FM 27-014

As-Needed Flagpole Maintenance, Repairs, and Supplies

The City of Avondale is seeking as-needed maintenance and repair services for its flagpoles and related operating hardware. - Buyer: City of Avondale, Facilities Management Department. - OEMs and vendors: No manufacturers, OEMs, brands, or vendors are named. Quoters must identify the manufacturer of each product offered. - Products requested: - Nylon halyard/rope — quantity 1, priced per linear foot. - Replacement pulley — quantity 1, priced each. - Flag snap/hook — quantity 1, priced each. - Miscellaneous parts and supplies — three separate line items, quantity 1 each, priced as a percentage; identify the applicable catalog or published price. - Services requested: - Preventive maintenance per flagpole — quantity 1. - Preventive maintenance for all three City Campus flagpoles — quantity 1 per visit. - Preventive maintenance at additional City locations — quantity 1 per flagpole. - Regular-hours repair labor and after-hours/emergency repair labor — quantity 1 each, priced per hour. - Service call/mobilization — quantity 1 per trip. - Bucket truck/aerial lift — quantity 1, priced hourly. - Notable requirements: Contractor provides labor, materials, equipment, testing, and cleanup. Materials must be new and suitable for existing systems. Preventive maintenance includes inspecting accessible operating components, minor adjustments, applicable lubrication, and identifying worn or damaged parts; additional repairs require City authorization. Safety planning must comply with OSHA, ANSI, and NIOSH standards. The City guarantees no minimum or maximum service quantity.

Description

The City of Avondale seeks a licensed and qualified contractor to provide materials and labor for as-needed flagpole services. The work includes inspection and repair of pulley and halyard systems on three existing City Campus flagpoles, potentially including replacement rope, pulleys, hardware, and related components. Contractors must provide labor, materials, tools, equipment, testing, cleanup, and warranties, and obtain City authorization before performing work beyond the quoted repairs. The agreement is for one year, with up to four successive one-year renewals at the City's discretion; the City guarantees no minimum or maximum quantity of services.

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