Opportunity
South Dakota Posting Board #26RFP-SDSU11102026
SDSU Innovate AI Symposium planning, production, and event services
Posted
November 10, 2026
Respond By
November 24, 2026
Identifier
26RFP-SDSU11102026
NAICS
561920
South Dakota State University is seeking an event-services partner to deliver its Innovate AI Symposium for up to 500 attendees. - Government buyer: South Dakota State University (SDSU) Purchasing Office, for the State of South Dakota Office of Academic Affairs; the attachment names Karen Bravek. - Opportunity: Plan, promote, manage, and execute a one-day symposium in Sioux Falls at Canopy by Hilton. - Scope of services: Website and brand development; event-management system or mobile app; vendor and sponsor support; social media advertising; event technology and audiovisual production; project management; rentals and décor; event swag; and other related symposium support. - Printed items and materials: Pre-event and day-of printing, signage, name badges, and guest check-in materials. Quantities and part numbers are not specified. - Notable requirements: Website and materials must follow SDSU branding; accessibility requirements apply, including ADA accessibility for digital content and advertising. Data protection and security requirements also apply. - Budget limit: Total contract amount may not exceed $90,000. - Named organizations: Canopy by Hilton is identified as the venue. No OEMs or event-services vendors are named.
Description
South Dakota State University is requesting proposals for event support services for the one-day Innovate AI Symposium, scheduled for April 1, 2027, at the Canopy by Hilton in Sioux Falls, South Dakota. Services include website and brand development, an event management system or mobile app, vendor management, advertising, printing, signage, event technology, audio/visual production, and related services and materials. The symposium will focus on AI in healthcare, national security, agriculture, engineering, higher education, and fintech, and is expected to bring together up to 500 participants. Proposals are due November 24, 2026, at 1:00 p.m. CT.