Canyon School District Ionwave #27-00044DW-P5

Five-year school visitor and volunteer management systems for Canyons School District

Canyons School District is seeking a five-year visitor and volunteer management solution for its schools. - Buyer: Canyons School District (CSD), serving 46 schools and approximately 33,000 students; the solicitation identifies no sub-agency or purchasing office. - OEM / integration: Skyward Qmlativ is CSD’s existing Student Information System and a required integration target, not the requested visitor or volunteer solution. No manufacturer or supplier for the requested systems is specified. - Requested systems: One Visitor Management System and one Volunteer Management System, priced separately for the five-year term. No product part numbers are provided. - Visitor capabilities: Government-issued ID scanning and verification; screening against sex offender registries in all 50 states with at least weekly updates, alerts, and false-positive management; volunteer background-check support; visitor sign-in/out and on-site accountability; customizable and advance badge printing; safety alerts; and standard and customizable reporting. - Volunteer and related capabilities: Online applications; FCRA-compliant background-check integration; screening workflows; volunteer-hour tracking; event sign-up and management; communications; status management; document storage; and reporting. Student sign-in/out tracking and real-time emergency accountability are also requested; digital hall passes are optional. - Technical and data requirements: Web-based access on desktop and mobile, support for Microsoft Edge, Chrome, and Firefox, and secure access for district personnel. Suppliers must provide current WCAG 2.1 Level AA accessibility documentation and address security, privacy, hosting, data retention and destruction, data export, independent audits or certifications, and applicable federal, Utah, and local data-protection requirements. Reports must be readable and exportable to Excel or CSV. - Services: Implementation, training, ongoing technical support, and system maintenance are requested; the cost form specifically requests implementation and training pricing for the Visitor Management System.

Description

Canyons School District is seeking proposals for a comprehensive school visitor and volunteer management system, including implementation, ongoing technical support, and maintenance. The solution is to support visitor check-in and check-out, ID verification and screening, alerts, customizable badges, volunteer applications and tracking, and reporting. Requirements also include integration with Skyward Qmlativ, secure web-based access, accessibility documentation, and compliance with applicable privacy requirements. The RFP may result in a contract award to a qualified supplier, with visitor and volunteer systems priced separately for a five-year term.

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