California eProcure #P26-0126B

CDFA procurement of 2,000,000 specification-compliant cotton plugs for fruit-fly detection traps

The California Department of Food and Agriculture is seeking cotton plugs for fruit-fly detection traps. - Buyer: State of California, California Department of Food and Agriculture (CDFA), Administrative Services – Purchasing Unit; delivery location is Anaheim, California. - OEM / named product reference: Richmond #200512 is cited as a descriptive, nonrestrictive reference. No other named OEMs or suppliers are identified. - Requested product: 250 cases of cotton plugs, with 8,000 plugs per case (2,000,000 plugs total). Each case contains two bags of 4,000 plugs. - Specifications: 100% natural-white to off-white cotton; cylindrical, high-density and tightly compressed; 2 inches long (1.88–2.13 inches), 0.5–0.6 inches in diameter, and 1.5–2.5 grams. Braided rayon thread binds the plugs; neither end may have an opening. Substitutions are not accepted. - Samples and testing: 200 samples are required for evaluation. Tests check dimensional compliance, fit in bait-hanger clips, and absorption of 5 ml each of methyl-eugenol and cue-lure. At least 95% is required for fit and absorption; dimensional failure disqualifies a product. One evaluation attachment records 160 samples and a measurement result of “does not meet specification,” while the solicitation calls for 200 samples. - Delivery and notable requirements: The first shipment must contain at least 500,000 plugs, followed by shipments of at least 500,000 every 60 days until the order is complete. Delivery is FOB Destination, liftgate service is required, and quotes must be all-or-none with freight, shipping, and handling included in unit prices.

Description

The California Department of Food and Agriculture is soliciting bids for 250 cases of cotton plugs used in fruit fly detection traps. The plugs must meet specified size, weight, material, and construction requirements, including being 100% cotton with braided rayon binding; substitutions are not accepted. Bidders must submit 200 samples for evaluation, and the winning bidder must provide a minimum of 500,000 plugs in January 2027, followed by recurring deliveries of at least 500,000 every 60 days or until the order is complete. Responses are due November 20, 2026, at 3:00 PM PT, and award will be all-or-none.

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