SAM #89503511102026

SEPA Office Parking Lot Repairs, Sealcoating, and Restriping

SEPA is seeking a contractor to restore its Elberton, Georgia office parking lot through repairs, sealcoating, drainage work, and restriping. - Government buyer: U.S. Department of Energy, Southeastern Power Administration (SEPA), Southeastern Power Administration HQ Office. - OEMs and vendors: No OEMs, manufacturers, or vendors are named; this is a construction service requirement. - Requested service: Repair and repave the existing parking lot, restoring safe, functional pavement and proper drainage. - Clear vegetation and debris from ditches and swales; clean trench drains, paved areas, curbs, gutters, and sidewalks; treat oil and grease spots. - Replace approximately 12 linear feet of damaged 24-inch concrete curb and gutter, and repair waterline-damaged asphalt and base. - Remove and patch approximately 2,950 sq. ft. of cracked asphalt across specified areas; clean and hot-seal cracks larger than 1/8 inch, up to 5,000 linear feet. - Apply two coats of asphalt emulsion sealcoat to approximately 55,000 sq. ft. and restripe parking stalls, accessible spaces, government vehicle spaces, and directional arrows with durable white traffic paint. - Notable requirement: Keep the 24-hour Operations Center accessible throughout the work. - Performance period: Work is expected to start within 30 days of award and be completed within two months of the vendor start date.

Description

Request for Proposal (RFP)

Project Title: SEPA Parking Lot Repaving and Repairs

Solicitation Number: 89503511102026

The U.S. Department of Energy (DOE), Southeastern Power Administration (SEPA) is soliciting proposals from qualified contractors to perform parking lot repaving and repair services at its office facility.

The required work shall be performed in accordance with the attached Performance-Based Statement of Work (PWS), which outlines the project scope, technical specifications, performance requirements, and expected outcomes. The applicable evaluation criteria are also included in the solicitation documents.

Project Objective

The objective of this acquisition is to restore the existing parking lot to a safe, structurally sound, properly drained, and fully functional condition suitable for use by government employees, visitors, and authorize vehicles. All work shall be completed in accordance with the requirements and specifications identified in the PWS.

Location and Time of Performance

Southeastern Power Administration, 1166 Athens Tech Drive, Elberton Ga. 30635. 

The available times are Monday-Friday 6:30am - 5:00pm

Site Visit

Prospective contractors are strongly encouraged, but not required, to participate in a site visit to assess existing conditions, evaluate the scope of work, and obtain a clear understanding of the project requirements before submitting a quotation. Failure to attend the site visit will not preclude a contractor from submitting a quotation or receiving consideration for award.

The vendor has the option to conduct an on-site visit to determine the best approach for Southeastern Power project. Site visits will take place on November 19, 2026 at 10:30 a.m. Eastern Time and November 30, 2026 at 1:00 p.m. Eastern Time.

Please email tabitha.rambert@sepa.doe.gov with your preferred attendance time.

Due to security requirements, all attendees must have a valid photo ID (i.e. State Driver's License) with REAL ID compliance to gain access to the site. All contractors must submit a list of attendees at least 24 hours in advance to: tabitha.rambert@sepa.doe.gov. Please ensure that your list includes the name as it appears on your State ID and the company that will be attending. Contractors who do not possess a REAL-ID-compliant form of identification will be denied entry.

Contract Type and Award

SEPA anticipates awarding one (1) Firm Fixed Price (FFP) contract for the parking lot repaving and repairing project. The acquisition will be conducted using Simplified Acquisition Procedures in accordance with Federal Acquisition Regulation (FAR) Part 13, as applicable.

Award will be given to the responsible contractor whose proposal represents the best value to the government, based on the evaluation criteria established in the solicitation.   

Proposal Submission Deadline                   

 All proposals must be received by December 15, 2026, no later than 12:00 p.m. (noon), Eastern Standard Time (EST)

Proposals may be submitted by mail to: 1166 Athens Tech Rd, Elberton, GA 30635 (addressed to: Tabitha Rambert)

or electronically via email to: tabitha.rambert@sepa.doe.gov 

Questions and Clarifications

All questions, answers, requests for clarification, or inquiries concerning this solicitation will be provided to all offerors, posted on sam.gov by December 9, 2026, and shall be directed to both designated Contracting Officers:

Primary: Tabitha Rambert, Contracting Officer (tabitha.rambert@sepa.doe.gov)    Alternate: Juvonna Mattox, Contracting Officer (juvonna.mattox@sepa.doe.gov)

Any changes or clarifications affecting solicitation requirements will be communicated through an official solicitation amendment, as appropriate (via Sam.gov).

 Submission Timeline

Site Visit: November 19, 2026, at 10:30am and November 30, 2026 @1:00 pm, Eastern Time Deadline for submission of all questions will be December 4, 2026 @12:00 pm Eastern time and Deadline for responses will be December 9, 2026, on Sam.gov Bid Submission Deadline: 3pm Eastern Time on December 15, 2026 Expected Decision Date: December 31, 2026 Vendor Start date: Within 30 days of Award Please submit all proposals to the CO via email at: tabitha.rambert@sepa.doe.gov or via mail to:1166 Athens Tech Rd Elberton, GA 30635 before Bid Submission Deadline: 3pm Eastern Time on December 15, 2026. Vendor close-out date: NLT 2 Months from the vendor start date

NOTE TO OFFERORS: The Statement of Work (SOW), applicable Wage Determinations, and Aeriel View are incorporated as attachments to this announcement. Offerors are responsible for thoroughly reviewing the solicitation and all accompanying attachments to ensure that their proposals comply with the stated requirements, and all are submitted by the specified deadline. Any amendments to the solicitation will be posted on this website. You are responsible for checking the website periodically. All offerors MUST be registered in System for Award Management (SAM) at www.sam.gov to be eligible for award of contract.

The Government will evaluate proposals in accordance with the evaluation criteria established in the solicitation and applicable provisions of the Federal Acquisition Regulations (FAR). The Government reserves the right to make an award to the responsible offeror, whose proposal represents the best overall value to the Government, considering the stated evaluation factors. 

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