SAM #36C10X27Q0027

VA IDIQ Transportation Services for the National Veterans Golden Age Games and National Veterans Creative Arts Festival

The Department of Veterans Affairs is seeking an IDIQ contractor to transport participants and support personnel for its National Veterans Golden Age Games and National Veterans Creative Arts Festival. - Government buyer: Department of Veterans Affairs (VA), Veterans Health Administration (VHA), National Veterans Sports Programs & Special Events; the notice also identifies SAC Frederick. - Services requested: Motorcoach, charter, and shuttle transportation for event operations, airport transfers, site visits, and venue-to-venue or offsite-parking routes. The contractor supplies vehicles, drivers, staffing, fuel, maintenance, and coordination. - Planning volumes and vehicle capacities: NVGAG planning estimates include about 1,800 ambulatory passengers and 150 wheelchair or scooter users; NVCAF planning estimates about 200 ambulatory passengers per itinerary segment. Vehicles must carry at least 45 passengers per load for NVGAG and 40 for NVCAF. Accessible vehicles must accommodate 6–8 wheelchairs or scooters per load, with securement systems rated to approximately 500 pounds of occupied weight. - Operational requirements: Provide trained drivers and support staff, at least two on-site project managers during events, a local 24/7 urgent contact, and replacement vehicles and drivers. Event operations may run from early morning through late evening. Task orders set event-specific schedules, routes, and vehicle quantities. - OEMs and vendors: No vehicle manufacturers, OEMs, or contractor vendors are named in the opportunity materials.

Description

This Performance Work Statement (PWS) defines the requirements for transportation services under an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The contract supports two national‑level Department of Veterans Affairs (VA) programs:

• The National Veterans Golden Age Games (NVGAG), including annual site visits and event transportation during the ordering period.

• The National Veterans Creative Arts Festival (NVCAF) for designated event years.

This IDIQ provides a unified scope of transportation services required to support recurring national VA events. Each task order will define the event year, schedule, required vehicle quantities, routing requirements, and operational details. Except where a minimum is stated, passenger counts and quantities in this PWS are planning figures; each task order will state the firm requirements.

1.1 National Veterans Golden Age Games (NVGAG) NVGAG is a national senior adaptive rehabilitation program promoting fitness, independence, and quality of life for older Veterans. It features multi‑event athletic competitions and recreational activities for Veterans with varying levels of physical ability. NVGAG also serves as a qualifying event for participation in the National Senior Games.

1.2 National Veterans Creative Arts Festival (NVCAF) The National Veterans Creative Arts Festival empowers Veterans to improve their mental and physical health through therapeutic creative arts experiences. The event reinforces the VA’s commitment to whole health, recovery-oriented care, and Veteran-centered services by celebrating resilience, achievement, and personal growth. Showcasing the intersection of artistry and healing, the event features National Veteran medalists invited for their artistic achievements and therapeutic use of the arts.

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