SAM #2027-LGD-0037

Library of Congress sole-source purchase of a SciAps fiber optic reflectance spectrophotometer system

The Library of Congress plans a brand-name, sole-source purchase of a portable SciAps fiber optic reflectance spectrophotometer for its Preservation Research and Testing Division. - Buyer and acquisition: Library of Congress, Preservation Research and Testing Division (PRTD); intended award to SciAps, Inc. No competing proposals are requested. - Purpose: Replace an aging unit and support nondestructive research, materials characterization, and assessment of environmental degradation in Library collections. - System: One research-grade, field-ready FORS system covering 350–2500 nm or better, with specified spectral resolution, computer connectivity, and software for data collection, interpretation, and export. - Included equipment: Contact probe with integrated halogen light source, 1.5 m low-OH fiber optic jumper cable, 2000-micron and 600-micron bifurcated reflectance probes, fiber optic illumination source, and required accessories such as spacers, optical attenuator, Spectralon calibration standard, carrying case, and power supply. - Delivery and support: Deliver within 90 days after the period of performance begins; provide freight shipping to the Library’s Madison Building and coordinate with the COR. A one-year manufacturer warranty and remote support begin upon Library acceptance. - Period: January 15, 2027–January 14, 2028. The notice does not identify a model or part number.

Description

This is a public notice prepared in accordance with Federal Acquisition Regulation (FAR) 5.2 – Synopsis of Proposed Contract Actions.

The Library of Congress, Contracts and Grants Directorate, intends to award a sole-source firm fixed price contract to: SciAps, Inc (7 Constitution Way, Woburn, MA 01801-1194). The work to be performed under the contract will be performed at the following location: Library of Congress.

The period of performance of the intended contract shall run as follows: date of award through twelve (12) months. It is valued at an amount below the simplified acquisition threshold (defined as $350,000 and below), but above $25,000 (the public notice threshold). The work shall consist of the following: The Library of Congress (Library) requires contract support to acquire a research-grade fiber optic reflectance spectrophotometer (FORS) for use in ongoing long term scientific studies as well as application to studies of the Library of Congress’ collections. This purchase will replace an existing unit that is reaching the end of its support lifecycle and expand the utility of the technique for non-destructive analytical research with collection objects and research programs, materials characterization, and the assessment of environmental degradation parameters of a broad range of Library collection materials by tracking change over time and the impact of environment. This acquisition should include a wide range spectrophotometer, light source(s), fiber optics, and probes as needed to allow for the non-destructive spectral analysis of materials across the ultraviolet, visible, and near infrared spectrum.

This announcement constitute the only public notice, proposals are not being requested from other parties and a written solicitation will not be issued. This public notice accomplishes the following:

Notice of the Library of Congress’ intent to sole source this requirement to the business listed herein;   Synopsizing the requirements in accordance with the FAR; and   Publically posting the approved Justification and Approval (J&A) to the public in advance of the contract award rather than after award. As a result of this, a second posting of the J&A is not required after the award has been made.

As a result of this public posting, this shall be the only notice issued. A separate award notice and a separate J&A posting shall not be performed, as all public information is being accomplished via this public notice.

The following attachments are included in this notice:

Attachment 1: Statement of Work

Attachment 2: Sole Source Justification (Redacted for Public Release)

No further notices shall be pursued at this time in regards to this contracting action.

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