Illinois BidBuy #27-691ISAC-GENCO-B-54834

Conference venue, catering, and event services for ISAC’s 2027 Education Matters Conference

ISAC is seeking a conference venue and event services for its 2027 Education Matters Conference. - Government buyer: Illinois Student Assistance Commission (ISAC), College Access Services; contact: Phyllis Wiley. No sub-agency or office is identified. - Requested services: A venue within 25 miles of Tinley Park, Illinois, for up to 600 attendees, including a main ballroom, 10 breakout rooms, an approximately 16,000-square-foot exhibit room, and a registration room. - Venue setup: Each breakout room must seat 75 theater-style and have a podium and speaker microphone. The exhibit room must accommodate up to 10 high-top tables; the registration room must have four long tables. Exhibit-space access is required the day before the event for setup. - Catering: Venue-provided buffet breakfast and lunch for up to 600, with vegan, vegetarian, and gluten-free options; food service and cleanup are required. - Equipment: 14 projectors, 14 screens, 15 microphones, 11 podiums, 14 power strips, and all essential cables and cords. Complimentary guest-sign-in Wi-Fi and parking for up to 600 attendees are also required. - Important restriction: Subcontracting and third-party vendors are not allowed. The solicitation names no OEMs, suppliers, or product brands. - Competition: Potential venue and catering competitors include Marriott International, Inc., Hilton Worldwide Holdings Inc., and Hyatt Hotels Corporation; these are possible providers, not vendors named in the solicitation.

Description

The Illinois Student Assistance Commission is seeking quotes for conference space and catering for its 2027 Education Matters (EM) Conference, anticipated to host up to 600 attendees. The conference is scheduled for July 15, 2027, and the venue must be within 25 miles of Tinley Park, Illinois; required spaces include a main ballroom, ten breakout rooms, exhibit space, and a registration room. The quote must include room rental, food and beverage, audiovisual equipment, and setup, with complimentary parking and Wi-Fi; subcontracting and third-party vendors are not allowed. Vendors must complete the pricing table and attach the RFQ to their BidBuy bid.

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