SAM #15B40827Q00000003

Cable television service for FCI and FPC Leavenworth

The Federal Bureau of Prisons is seeking recurring cable television service for FCI and FPC Leavenworth. - Government buyer: Department of Justice, Federal Bureau of Prisons, Federal Correctional Institution Leavenworth. - Service requested: A bundled package of approximately 120 channels, comparable to current service, delivered through the existing distribution system to approximately 115 cable TV drops across FCI and FPC buildings. - Equipment and support: Include installation and necessary parts; maintenance of head-end and ancillary equipment; routine service calls; and 24/7 telephone support. Assess outages within two hours of COR notification and provide on-site response within 24 hours, along with repairs and service restoration. - Preventive maintenance: One visit per contract year, including equipment checks, repairs or adjustments, receiver programming checks, connection inspections, readings, and written reports or service tickets. - Pricing and performance: Price the 12-month base period and each of four 12-month options separately, including required charges. The total potential performance period is five years. - OEMs and vendors: No OEMs, manufacturers, or vendors are named; no make, model, or part number is specified.

Description

The Federal Bureau of Prisons, Federal Correctional Institution Leavenworth, requests quotations for cable television services from eligible vendors. 

Quotation Requirements: Vendors shall submit:

• A proposed channel lineup identifying how it meets the SOW requirements and clearly identifying any substitutions or exceptions. • A brief technical approach explaining how service will be provided to approximately 115 television drops at the FCI and FPC using the existing distribution system. Identify any equipment, installation, or modifications required and describe responsibility for equipment maintenance and repairs. • A transition approach identifying the time required to activate service and measures to minimize service interruptions. • A description of telephone support, outage assessment, on-site response, and service restoration capabilities. • References for up to three recent, relevant contracts involving comparable television distribution services. Vendors without relevant past performance shall state that in their quotation. • Separate pricing for the base period and each of the four option periods, including recurring service, installation, equipment, preventive maintenance, and any other charges necessary to perform the SOW. Identify any exceptions to the requested terms.

Comparative Evaluation:

The Government will use a comparative evaluation to determine which quotation provides the best value. Quotations will be compared directly against one another using technical capability, past performance, and price. Numerical scores will not be assigned. Technical capability will consider the proposed channel lineup, compatibility with the existing distribution system, installation and transition approach, and ability to meet maintenance and outage-response requirements.

Past performance will consider available information regarding successful performance of similar services, including reliability, responsiveness, and customer satisfaction. A vendor without relevant past performance will receive a neutral assessment under this factor.

Technical capability and past performance, when combined, are more important than price. The Government may select a higher-priced quotation when its documented benefits justify the additional price. Total evaluated price will include the base period, all four option periods, and all required charges. Evaluation of options does not obligate the Government to exercise them.

Select Best-Suited, Then Negotiate: The Government intends to select the best-suited vendor based on the initial quotations but reserves the right to conduct exchanges. After identifying the apparent best-suited vendor, the Government may negotiate price, technical details, transition arrangements, or other terms with that vendor to finalize the requirement and obtain the best value. Identification as the apparent best-suited vendor does not constitute an award. If the parties cannot reach an acceptable agreement, the Government may end negotiations and engage the next best-suited vendor based on the evaluation. Vendors should submit their best initial quotations because the Government may make award without exchanges.

Quotations must include: legal business name, business address, UEI, a point of contact, telelphone number, and e-mail address.

All quotations must be submitted by e-mail to FCI Leavenworth Contract Specialist Kathleen Wood at kwood1@bop.gov.

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