SAM #15B31627Q00000001

FCI Williamsburg FY2027 Q2 food and subsistence products

FCI Williamsburg is seeking food products for its Fiscal Year 2027 second-quarter institutional menu. - Government buyer: Federal Bureau of Prisons, U.S. Department of Justice; Federal Correctional Institution (FCI) Williamsburg. - OEMs and named vendors: No manufacturers, OEMs, or vendors are identified; the specifications describe food by type and standard rather than brand. - Requested supply: 61 food line items across canned beans and vegetables, grains, pasta, dairy, condiments, spices, soup bases, frozen prepared foods, meat, poultry, fish, and cheese. Quantities and available specifications are listed in the line items below; manufacturer part numbers are not provided. - Notable requirements include compliance with specified USDA, FDA, CID, and IMPS standards; ingredient, allergen, and package labeling; and U.S. or Canadian origin for specified canned vegetables. Food generally must have at least 90 days of remaining shelf life at delivery; certain products have additional age, processing, packaging, or freshness limits. Tofu must contain no animal-derived ingredients, and several spice and broth products have purity or sodium-related requirements. - Delivery is FOB destination. The initial notice identifies a small-business set-aside and firm-fixed-price arrangement; quotations may be evaluated by line item or in groups. Past performance is stated to outweigh price in the initial notice.

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued.

Solicitation 15B31627Q00000001 is issued as a Request for Quotation (RFQ) for 2nd Quarter Subsistence and Local Requirements for FCI Williamsburg in Salters, SC. Completed solicitation packages must be delivered by November 24, 2026, at 2:00 PM EST.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

North American Industry Classification System (NAICS): 311999 All Other Misc. Food Manufacturing

Small Business Size Standard: 700 employees

Quoters must follow all instructions in this notice. Failure to do so may result in exclusion from consideration.

Quoters shall complete Section 17a of Standard Form 1449, including: Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI).

Pricing shall be entered on the attached specification sheet. All quoted prices shall contain no more than four decimal points.

Terms of Delivery are FOB Destination. All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery, as indicated by the manufacturer’s best‑by or use‑by date.

Delivery of all awarded items shall occur between January 4, 2027 and January 18, 2027.

Deliveries will be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590 between 8:00AM - 12:00 PM EST Monday – Friday, unless otherwise specified in SOW. The warehouse is closed on all federal holidays.

The contract type is Firm-Fixed Price. The Government reserves the right to make award by individual line item, groups of line items, or aggregate award, whichever is determined to be in the Government’s best interest.

The Government intends to award to the responsible quoter whose quotation conforms to the solicitation and represents the best value to the Government. Awards will be based on Past Performance and Price. Past Performance is significantly more important than Price. Past Performance will be evaluated based on recent and relevant similar food supply requirements. The Government may utilize information from references and other available sources.

Orders below $15,000.00 will be placed via government purchase card. Orders $15,000.01 and above will be placed via purchase order (payment made via EFT). Invoices may be mailed to P.O. Box 220, Salters, SC 29590, or emailed to wil-businessoffice-s@bop.gov for faster processing.

The following provisions and clauses apply (included by reference): FAR clause 52.203-17 Contractor Employee Whistleblower Rights, 52.212-1 Instructions to Offerors – Commercial Products & Services, 52.212-2 Evaluation – Commercial Products and Services, 52.212-4 Contract Terms and Conditions – Commercial Products and Services, 52.204-7 System for Award Management, 52.219-1 Small Business Program Representation, 52.222-50 Combating Trafficking in Persons, 52.222-90 Addressing DEI Discrimination by Federal Contractors, 52.219-6 Notice of Total Small Business Set-Aside, 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.225-1 Buy American, 52.232-40 Providing Accelerated Payments to SB Subcontractors, 52.252-1 Solicitation Provisions Incorporated by Reference, 52.252-2 Clauses Incorporated by Reference, JAR 2852.212-4 Contract Terms and Conditions, Commercial Items

*52.232-18 Availability of Funds

Quoters must be actively registered in the System for Award Management (SAM) at the time of quotation submission and remain registered through award.

Points of contact for this solicitation are Justin Shortt, Supervisory Contract Specialist and Christopher Hustad, Contract Specialist, Federal Correctional Institution Williamsburg, 8301 U.S. Highway 521, Salters, SC 29590. Quotations shall be submitted electronically to wil-contracting@bop.gov.

The only format by which questions will be answered will be by e-mail at wil-contracting@bop.gov.

All future information about this acquisition, including solicitation amendments, will be posted on sam.gov.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information.

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