Massachusetts COMMBUYS #BD-26-1425-FD001-FD001-135298

Needham Public Schools Wind and Percussion Instrument Rentals and Support

Needham Public Schools is seeking a provider for student wind and percussion instrument rentals, with optional insurance and repair services. - Buyer: Town of Needham, through Needham Public Schools / Needham School Committee, School Department; Office of the Assistant Superintendent for Finance and Operations. - Rental quantities: Estimated Year One quantities total 186 instruments: 30 each of flute, clarinet, alto saxophone, trumpet, and keyboard percussion; 20 trombones; 6 French horns; and 5 each of tenor saxophones and oboes. - Included support: Appropriate cases, instrument-specific accessories and method books, maintenance, loaners during repairs, weekly school visits, and delivery and pickup support. - Additional provisions: One free scholarship instrument for every 25 family rentals; eight schools each receive a free teacher set containing a trumpet, clarinet, flute, trombone, and alto saxophone. A starter kit and optional add-on products are also specified. - Optional services: Separately priced theft, damage, and loss insurance; repairs for school-owned instruments; and a retail and repair facility within 40 miles of the school administration building. - Named brands: Neotech, Ricco Royal, and Protec are referenced for accessory specifications; no rental vendor or exclusive instrument OEM is identified. - Term: Three years, with no option years stated.

Description

Needham Public Schools is seeking sealed proposals for rental services for instrumental wind and percussion musical equipment. The contract period is three years, from July 1, 2027 through June 30, 2030. The RFP document also identifies optional Needham Public School instrument repairs. Proposals are due December 18, 2026, at 10:00 AM; late proposals will not be accepted.

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