Massachusetts COMMBUYS #BD-27-1042-IT-IT001-135280

Integrated AV equipment and implementation for 11 DEP rooms in Lakeville

Massachusetts EEA is seeking an integrated, Microsoft Teams-compatible audiovisual solution for 11 rooms at the DEP facility in Lakeville. - Government buyer: Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs (EEA), for the Department of Environmental Protection (DEP). The referenced AV standards were prepared by the Division of Capital Asset Management & Maintenance (DCAMM). - Room scope: 3 huddle rooms, 1 small conference room, 5 medium conference rooms, 1 large conference room, and 1 community room. - OEMs and platforms: Poly equipment is identified in the standards as reference equipment, including Studio USB, X30, X50, and X70 systems. Microsoft Teams is the required collaboration platform. Vendors may propose alternatives that meet or exceed requirements; no single AV OEM is mandated. - Equipment quantities: 4 55-inch monitors, 5 65-inch monitors, 1 monitor in the 85–95-inch range, and 1 98-inch monitor. The pricing document also lists 3 microphones, one for each huddle room. Proposed equipment selections and individual quantities beyond these items are to be supplied by the vendor. - Services: Recommend, supply, install, configure, program, test, commission, and deliver the integrated system. Provide wall-mounted systems and video-conferencing setups for all 11 rooms, with cameras, microphones, speakers, conferencing capability, and audio. Provide USB/HDMI tabletop cabling if needed; the large room must support multiple microphones. - Notable requirements: Vendors must attend a site walkthrough and submit itemized pricing using the required pricing document. Cloud-based software requires prior EEA information-security approval. Include at least one year of manufacturer warranty and maintenance in the base price, and separately price support, on-site service, and extended warranty options targeting at least five years of coverage. - Schedule: Work is expected to begin in early 2027, with installation, testing, commissioning, and operational delivery due by mid-2027. This is a project implementation with warranty and support coverage, not an annual subscription.

Description

The Executive Office of Energy and Environmental Affairs is seeking quotes from qualified vendors on statewide contract ITE002 for recommendations and implementation of an audio-visual solution at MASS DEP, 20 Riverside Dr, Lakeville, Massachusetts. The scope covers AV equipment for three huddle rooms, one small conference room, five medium conference rooms, one large conference room, and one community room, including equipment acquisition, installation, configuration, testing, and commissioning. Proposed systems should support video conferencing and collaboration, including Microsoft Teams, and the installation must be completed by June 30, 2027. Vendors are required to attend a site walkthrough and submit itemized pricing using the required pricing document.

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