Massachusetts COMMBUYS #BD-27-1042-IT-IT001-135271

Lakeville DEP Teams-compatible audiovisual systems and installation

Massachusetts EEA and DEP are seeking a complete Microsoft Teams-compatible audiovisual installation for DEP’s Lakeville facility. - Government buyer: Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs (EEA), for the Department of Environmental Protection (DEP), at the DEP SERO facility. The AV standards attachment was prepared by the Division of Capital Asset Management & Maintenance (DCAMM). - Scope: Design recommendations, equipment, installation, configuration, programming, integration, testing, and commissioning for 11 rooms: 3 huddle rooms, 1 small conference room, 5 medium conference rooms, 1 large conference room, and 1 community room. - Room equipment: Wall-mounted systems and video-conferencing setups for all 11 rooms. Displays include four 55-inch monitors, five 65-inch monitors, one 85–95-inch monitor, and one 98-inch monitor. Provide USB/HDMI tabletop cabling if needed; the large-room system must support multiple microphones. - OEMs and platforms: Poly products appear in the AV standards reference (Studio USB, X30, X50, and X70). Microsoft Teams is the required primary conferencing platform. The standards and preliminary equipment list are references; bidders propose and identify their equipment, models, and quantities. - Additional items: The pricing attachment lists three microphones, one for each huddle room. The standards also describe hearing-assistance equipment where required: two RF receivers, two universal ear speakers, and two intelligent neck-loop lanyards; quantities for these are not specified as project requirements. - Services and coverage: Include at least one year of manufacturer warranty and maintenance in the base price, with separately priced support, maintenance, and extended-warranty options to reach at least five years. Provide itemized pricing and a not-to-exceed project cost. - Notable requirements: A vendor site walkthrough is mandatory. Any proposed cloud-based software requires advance EEA Information Security approval. Installation, testing, and commissioning must be complete by mid-2027.

Description

The Executive Office of Energy and Environmental Affairs (EEA), referring to the Department of Environmental Protection (DEP) for this RFQ, seeks quotes from qualified vendors on statewide contract ITE002. The work covers recommendations, procurement, installation, configuration, testing, commissioning, and support for a modern AV solution at MASS DEP, 20 Riverside Dr, Lakeville, Massachusetts. The rooms in scope include three huddle rooms, one small conference room, five medium conference rooms, one large conference room, and one community room; the technology is primarily intended for video conferencing and collaboration through Microsoft Teams. Vendors must attend the mandatory site walkthrough, submit the required pricing document, and complete installation by June 30, 2027.

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