SAM #36C25627Q0010

VA Metasys Building Automation and HVAC Controls Services

The Department of Veterans Affairs is seeking contractor support for the Johnson Controls Metasys building automation and HVAC controls systems at the Michael E. DeBakey VA Medical Center in Houston. - Government buyer: Department of Veterans Affairs, Network Contracting Office 16; buyer contact named in the attachment: Shasta Britt. - OEM: Johnson Controls, whose Government-owned Metasys Building Automation System (BAS) and associated HVAC Building Service Equipment (BSE) must be supported. - Services and staffing: Provide three day-shift BAS controls technicians and one evening-shift technician, plus system operation, maintenance, troubleshooting, repair, programming, optimization, and technical support. - Additional service items: Up to 40 authorized overtime technician hours per contract period; quarterly on-site training (four sessions, 24 instructional hours per session); and an emergency repair-parts and equipment contingency capped at $60,000 per contract period. - Notable requirements: Metasys training and competency verification, OEM-compatible parts and support, weekly system backups, monthly reporting, inventory readiness, and VA-approved secure access. Overtime requires advance written authorization; contingency repairs require an itemized quote and advance written authorization. - Contract structure: One 12-month base period plus four 12-month option periods, for a maximum of five years. The procurement is a 100% SDVOSB set-aside and uses a lowest-price technically acceptable evaluation.

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate solicitation will not be issued.

Solicitation is issued as a Request for Quotation (RFQ) for Metasys Building Automation System (BAS) Controls Services for the Michael E. DeBakey VA Medical Center (MEDVAMC), Houston, Texas. The requirement consists of providing all labor, supervision, OEM-authorized technical support, tools, software, transportation, training, and management necessary to perform operation, maintenance, troubleshooting, repair, programming, calibration, optimization, database management, reporting, and support services for the Government-owned Johnson Controls Metasys Building Automation System and associated HVAC Building Service Equipment.

This acquisition is being conducted as a 100 percent Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS 238220, Plumbing, Heating, and Air-Conditioning Contractors. The principal purpose of this acquisition is the provision of commercial building automation system (BAS) and HVAC controls operations, maintenance, troubleshooting, programming, optimization, repair, calibration, reporting, training, and technical support services for an existing Government-owned Johnson Controls Metasys Building Automation System and associated Building Service Equipment. Although classified under NAICS 238220, this acquisition is being solicited and administered as a commercial services contract and is not a construction contract.

This acquisition does not limit competition to Johnson Controls as the prime contractor. Competition is permitted among eligible SDVOSBs capable of providing the required services, including through documented arrangements for necessary OEM support, software access, training verification, and compatible parts. Because performance necessarily requires support of the Government-owned Johnson Controls Metasys system, the contract file includes the applicable justification supporting use of Metasys-specific features and compatibility requirements.

The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (effective 03/16/2026), FAC 2026-01 (effective 03/13/2026), FAR Deviation APR 2026 (effective 04/23/2026), VAAR Deviation OCT 2026 (effective 10/01/2026), VAAM Alert 26-01 (effective 10/01/2025), and Acquisition Policy Flash 27-02 (effective 10/01/2026). The solicitation incorporates provisions and clauses by reference. The full text of clauses and provisions may be accessed at Acquisition.gov.

Offerors shall be actively registered in the System for Award Management (SAM) and, at the time of offer submission and award, be verified as an SDVOSB through SBA VetCert. Failure to maintain required registration and certification may render a quotation ineligible for award.

The Government intends to award a single-award Firm-Fixed-Price contract consisting of a 12-month base period and four (4) 12-month option periods, NTE five (5) years.

The attached solicitation provides: Description of the services required. Contract Line-Item Numbers (CLINs), quantities, and units of measure. Evaluation factors and award methodology. Applicable contract clauses and provisions. Proposal preparation instructions. Security, personnel qualification, and OEM authorization requirements. Submission instructions, due date, and points of contact.

Period and Place of Performance: Place of performance: Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, Texas 77030 Period of performance: Base Year: 03/01/2027 - 02/29/2028 Option Year 1: 03/01/2028 - 02/28/2029 Option Year 2: 03/01/2029 - 02/28/2030 Option Year 3: 03/01/2030 - 02/28/2031 Option Year 4: 03/01/2031 - 02/29/2032

Response Date and Time: Quotations shall be submitted electronically no later than the date and time stated in this notice and solicitation.

Questions regarding this solicitation shall be submitted electronically no later than the date and time stated in this notice and solicitation in writing to: Shasta M. Britt, Contracting Officer Email: Shasta.Britt@va.gov

(End of Combined Synopsis/Solicitation Description) Additional Links:Department of Veterans Affairs

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