CanadaBuys #30008606

Halifax conference venue and services for the 12th Our Ocean Conference

Fisheries and Oceans Canada is seeking a Halifax venue and coordinated services for the 12th Our Ocean Conference. - Government buyer: Fisheries and Oceans Canada (DFO), Procurement and Materiel Management; contracting contact: Manon Paulin, Senior Contracting Officer. - Proposed supplier: Halifax Convention Centre (HCC). No product OEMs or manufacturers are named. - Requirement: Venue rental and conference delivery for approximately 2,500 participants, including catering, registration and accreditation, security, audiovisual services and livestreaming, event planning and production, staging, show management, exhibitions, and coordination of venue-related subcontractors. - Facility needs: Plenary space for at least 2,500; six breakout rooms for at least 50 people each; ten private bilateral rooms for at least 10 people each; and a secure room for approximately 100 people. Dedicated media, VIP, operations, exhibition, networking, and catering areas are also required. - Notable requirements: The venue must be accessible, support controlled access and security needs, and be within walking distance of hotels with sufficient capacity. The venue must be available for a three-day conference period, including setup, testing, event activities, and teardown. - Estimated value: CAD 3,200,000, excluding applicable taxes.

Description

Fisheries and Oceans Canada requires a conference venue and related services for the 12th Our Ocean Conference, scheduled for May 9–11, 2027, in the Halifax Regional Municipality. The venue must accommodate approximately 2,500 participants and provide plenary, breakout, bilateral meeting, VIP, media, exhibition, catering, security, audiovisual, and event-production capabilities. The contractor must act as prime contractor and coordinate venue operations and related services, including any subcontractors. This is an Advance Contract Award Notice identifying Halifax Convention Centre as the proposed supplier; other suppliers may submit statements of capabilities by the closing deadline.

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