SAM #36C25027Q0105

VA seeks surgical and clinical instrumentation maintenance and repair services

The Department of Veterans Affairs is researching providers for surgical and clinical instrumentation maintenance and repair at facilities in Northeast Ohio. - Government buyer: Department of Veterans Affairs (VA), VA Northeast Ohio Healthcare System; Network Contracting Office 10. Services support the Louis Stokes Cleveland VA Medical Center and Outpatient Surgery Center. - OEMs and vendors: No OEMs, vendors, or specific manufacturers are named. OEM parts are required for case-cart and sterilization-container repairs. - Services requested: Weekly on-site and off-site preventive maintenance, sharpening, repair, renewal, and authorized replacement support for surgical and clinical instruments, surgical case carts, and sterilization containers. No product part numbers are specified. - Coverage: Ophthalmic, cardiac, vascular, ENT micro-instruments, laparoscopic instruments, scopes and laryngoscopy devices, large retractor systems, powered surgical instruments, and general surgical instrumentation. - Notable requirements: Approximately 80% of work is expected to use a mobile laboratory and 20% an off-site laboratory when on-site repair is not possible. Requirements also include tray scheduling and notifications, segregation and marking of instruments that cannot be repaired, same-day quality-assurance documentation, quarterly performance reviews, and applicable healthcare, medical-device, infection-control, security, and PPE practices. - Business eligibility: The VA is assessing whether qualified SDVOSB and/or VOSB firms can perform the work at fair and reasonable prices. A set-aside decision has not been specified. - Performance period: Anticipated 12 months from award.

Description

The Department of Veterans Affairs is conducting market research to identify qualified and capable business concerns that can provide surgical and clinical instrumentation maintenance and repair services for the VA Northeast Ohio Healthcare System. The Government is particularly interested in determining whether two or more verified Service-Disabled Veteran-Owned Small Business (SDVOSB) and/or Veteran-Owned Small Business (VOSB) concerns are capable of meeting the requirement at fair and reasonable prices. The results of this market research will be used to inform the acquisition strategy. No set-aside decision has been made by issuance of this notice.

The contractor shall provide on-site and off-site preventive maintenance, sharpening, repair, renewal, and, when authorized, replacement support for surgical and clinical instrumentation, surgical case carts, and surgical sterilization containers. Services will support the Louis Stokes Cleveland VA Medical Center, including Wade Park operating room, clinics, and the Outpatient Surgery Center.

Provide weekly on-site services during normal operating hours, Monday through Friday, 7:00 a.m. to 3:30 p.m. Eastern Time, excluding Federal holidays. Perform approximately 80 percent of the workload within a mobile laboratory and approximately 20 percent at an off-site laboratory when on-site repair is not possible. Provide preventive maintenance and specialty repairs for ophthalmic, cardiac, vascular, ENT micro-instruments, laparoscopic instruments, scopes/laryngoscopy devices, large retractor systems, power surgical instruments, and general surgical instrumentation. Repair case carts and sterilization containers as needed using original equipment manufacturer parts. Provide a list of trays scheduled for maintenance at least 48 hours before service and communicate the trays actually serviced. Segregate instruments that cannot be repaired, clearly mark them as not for patient use, and deliver them to Sterile Processing Service management. Provide same-day quality assurance documentation identifying sets serviced, repairs completed, instrument condition observations, and items removed for off-site repair. Participate in quarterly performance reviews with Sterile Processing Service leadership. Follow applicable FDA, CMS, CDC, AAMI, AORN, APIC, HSPA, VA security, medical-device protection, infection-control, and personal protective equipment requirements.

Anticipated Period of Performance:  (12) months from the date of award.

Sterile Processing Service, Rooms 117 and 122, Louis Stokes Cleveland VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106 Outpatient Surgery Center, 8901 Superior Avenue, Cleveland, OH 44106

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