SAM #15B20527Q00000002

FMC Devens FY27 Q2 Dairy Products Requirement

The Federal Bureau of Prisons’ FMC Devens is seeking dairy products for its FY27 second-quarter requirement. - Government buyer: U.S. Department of Justice, Federal Bureau of Prisons, FMC Devens. - OEMs and vendors: No manufacturers, OEMs, or vendors are named in the provided materials. - Requested products: - 65,000 individual 1/2-pint packages of whole milk; must be UHT-processed and kosher certified, with kosher certification marked on each package or supported by a dairy certification letter. A plant-based dairy substitute is permitted under the stated specification. - 700 five-gallon bags of whole milk for dispensers. - 150 pounds of cottage cheese, supplied in 5-pound containers. - 200 pounds of sour cream, supplied in 5-pound containers. - Notable requirements: Products must meet the cited Commercial Item Descriptions (CIDs) and applicable milk standards; dairy products are to be stored cold. The attachments describe a weekly dairy requirement, while the delivery information also describes one delivery for all items. No part numbers are provided. - Potential competing suppliers: Dairy Farmers of America, HP Hood LLC, and Prairie Farms Dairy, Inc.

Description

U.S. Department of Justice Federal Bureau of Prisons Federal Medical Center (FMC) Devens 42 Patton Rd Devens, MA 01432

Combined Synopsis/Solicitation: Dairy Requirement

Solicitation Number: 15B20527Q00000002

Issuance Date: November 9, 2026 Closing Date: November 23, 2026

I. General Information

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

Solicitation Type: Request for Quote (RFQ)

North American Industry Classification System (NAICS): 311511 (Fluid Milk Manufacturing) Requirement: See the attached requirements worksheet for specific line items and quantities.

II. Delivery Terms

F.O.B. Destination to: FMC Devens (Food Service Department) 36 Independence Drive, Building 1677 Devens, MA 01434

Delivery Timeline: 30 calendar days after receipt of order (ARO), unless otherwise agreed upon by the FMC Devens Food Service Administrator. In accordance with FAR 52.212-4(a), the Government reserves the right to inspect and test all supplies. The contractor must return an acknowledgment copy of the award within 48 hours of issuance to confirm delivery logistics.

III. Evaluation and Award

The Government intends to make multiple awards based on pricing per line item. Award will be made to the responsible quoter(s) providing the Best Value to the Government based on the following factors:

Price: Evaluated for fairness and reasonableness. Past Performance: Evaluation includes prior experience and similar performance history. The Contracting Officer (CO) will consider late deliveries, missing items, and frequent substitutions. Delivery: A documented history of on-time deliveries and reliability will be considered.

Purchase Method:

Above $15,000.00: Firm-Fixed Price (FFP) Purchase Order. At or Below $15,000.00 (Standard Micro-Purchase Threshold): Government Purchase Card (GPC)  

IV. Provisions and Clauses

The following FAR provisions and clauses (through FAC 2026-01) apply to this acquisition:

52.212-1: Instructions to Offerors—Commercial Products and Commercial Services 52.212-2: Evaluation—Commercial Products and Commercial Services 52.212-4: Contract Terms and Conditions—Commercial Products and Commercial Services 52.203-17: Contractor Employee Whistleblower Rights (Nov 2023) 52.222-3: Convict Labor (June 2003) (DEVIATION DEC 2025) 52.222-36: Equal Opportunity for Workers with Disabilities (Jun 2020) (DEVIATION DEC 2025) 52.226-8: Encouraging Contractor Policies To Ban Text Messaging While Driving 52.232-33: Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-36: Payment by Third Party (May 2014) (DEVIATION NOV 2025) 52.225-1: Buy American-Supplies (Oct 2022) (DEVIATION DEC 2025) 52.226-6: Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (DEVIATION AUG 2025) 52.204-7: System for Award Management-Registration (Nov 2024) (DEVIATION NOV 2025) 52.222-90: Addressing DEI Discrimination by Federal Contractors (APR 2026)

V. Submission Instructions

Quotes must be submitted via email only to both:

Eve Rivera-White, Supervisory Contract Specialist: eriverawhite@bop.gov Rebecca Peterson, Contract Specialist: rpeterson@bop.gov

Quotations must be submitted to both designated email addresses. Submissions sent to only one email address fail to meet the mandatory delivery instructions, and the Government will not be held responsible for undelivered or unreviewed quotations. In accordance with the simplified procedures of FAR Part 12, any quotation received after the exact time specified may be considered at the Contracting Officer's discretion only if received prior to award, if it does not unduly delay the acquisition, and if its consideration does not prejudice other quoters.

Requirements:

Quotes must be valid for 30 calendar days after the closing date. Quoters must include their Unique Entity Identifier (UEI). All vendors must be active in SAM.gov at the time of quote, award, and through final payment. Questions: Must be submitted via email only; no phone calls will be accepted.

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