SAM #PR16367100

Bali hotel, meeting, catering, lodging, and airport-transfer package for an OPDAT roundtable

The U.S. Embassy Jakarta’s OPDAT office is seeking a hotel and event package in Bali for a four-day roundtable. - Government buyer: U.S. Department of State, Office of Overseas Prosecutorial Development, Assistance and Training (OPDAT), American Embassy Jakarta / OPDAT Jakarta. - Services requested: - Meeting facilities for approximately 35 participants for four days, including a main room at least 15.5 m × 12.5 m × 3 m, without pillars, with U-shaped seating, registration space, and an interpretation booth. - Meeting equipment and support, including a projector, built-in LED screen, podium, microphones, flip chart, electrical sockets, Wi-Fi, water, and technical staff. - Catering: two daily coffee/tea breaks with at least three snack options, buffet lunches, and a hotel-restaurant buffet dinner; halal food with no pork or lard. - Lodging: 8 single-occupancy rooms for five nights; 18 rooms for each of four separate two-night room blocks (72 rooms total); and 4 additional single-occupancy rooms paid for directly by government personnel. Embassy-account rooms require breakfast, basic internet, and a minimum 32 m² room size. - 16 airport pickups or drop-offs in Toyota Innova vehicles. - Venue requirements and preferences: hotel company operating in Indonesia; preference for a five-star international-chain hotel in Seminyak, within 11 km of Ngurah Rai International Airport. Business-center printing and courier services must be available upon request, with charges capped at Rp 1,000,000. - Named OEM: Toyota, referenced for the Innova transfer vehicles. No hotel, catering, or transport-service vendor is named. - The personal-account lodging line lists 4 rooms and 54 nights, which conflicts with the stated stay period; bidders should clarify the intended room-night total.

Description

This solicitation is to provide function rooms and lodging services for an event for December 2026. The venue shall meet the minimum requirements including minimum room size, meeting space, business center access, and prior event experience. Quoters shall demonstrate compliance with each requirement in their technical submission. The bidders must be a hotel company with offices operating and based in Indonesia. The bidders must have an established business with a permanent address and telephone listing in Indonesia. For a Quotation above 40,000 USD, Quoters must have an active registration status in the System for Award Management (SAM) prior to submission.

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