Boone County Ionwave #40-09DEC26

Boone County ballot packet production, mailing, tracking, and reporting services

Boone County, Missouri, seeks a contractor to produce and fulfill absentee and sample ballot packets for the Boone County Clerk’s Office. - Buyer: County of Boone, Missouri; Boone County Purchasing, for the Boone County Clerk’s Office. The listed buyer contact is Amy Gerskin, Senior Buyer. - Requested quantities: Absentee ballot packet pricing tiers of 1,000, 5,000, 10,000, and 15,000 packets; sample ballot packet quantities of 15,000 and 100,000. No part numbers are specified. - Services: Voter-specific packet assembly, printing and preparation, mailing, outbound and return tracking, and reporting. Prices should include labor, materials, equipment, supplies, and mailing costs, as well as any other required costs. - Notable requirements: Use secure HTTPS/FTPS transfer with receipt and record-count confirmation; verify ballot and personalized information, check duplicate requests, and notify the Clerk of discrepancies. Use USPS-compliant preparation and Intelligent Mail Barcodes; support NCOA comparison and Resident Confirmation Notice postcards. Absentee packets must generally be mailed within three business days of receiving daily request lists, preferably within 24 hours. Sample ballots must be mailed at least four weeks before each election. - Proofs and response: Provide test ballots and proofs for Clerk approval, obtain USPS approval for final sample-ballot mail pieces before printing, and submit ballot samples within 24 hours after proposal closing. Correct errors at no additional cost, acknowledge issues within four business hours, and provide a written corrective-action plan within one business day. - OEMs and vendors: No ballot manufacturer, OEM, or contractor is named. USPS is referenced for mailing requirements and processing. - Term: One-year initial period, with up to five one-year renewals; after the final renewal, service may continue month-to-month until terminated with 30 days’ written notice.

Description

Boone County is seeking proposals for a term and supply contract for absentee ballot packets, sample ballot packets, and related services for the Boone County Clerk’s Office. The work includes producing, preparing, mailing, tracking, and reporting ballot packets, including labor, materials, equipment, supplies, and mailing costs. Vendors must submit ballot samples within 24 hours after the proposal deadline to be considered responsive. The County may renew the contract in one-year increments for up to five additional years.

View original listing