Edmond Ionwave #RFP27-013

Emergency storm debris hauling, disposal, and monitoring services for the City of Edmond

The City of Edmond, Oklahoma, is seeking proposals for emergency storm debris management, with debris hauling and monitoring awarded as separate services. - Government buyer: City of Edmond; no sub-agency or purchasing office is identified. - Services requested: - Emergency debris clearing and hauling, including vegetative debris and construction and demolition (C&D) debris; debris reduction; debris management site preparation, operation, and remediation; hazardous stump extraction; and removal of hazardous hanging limbs and leaners. - Debris monitoring, including truck certification, load and debris management site monitoring, electronic ticketing, cloud-based tracking and data management, and FEMA reconciliation and closeout documentation. - Pricing schedule: Vegetative debris hauling at 0–20 miles and over 20 miles (per cubic yard); C&D hauling (per cubic yard or ton); hazardous stumps over 24 inches in diameter (per stump); and regular and overtime hourly rates for five monitoring roles. - Important requirements: Acknowledge activation within two hours and fully mobilize within 48 hours. The monitoring service must use an Automated Debris Management System with electronic signature capture and GPS tagging. Contractors must have experience coordinating with the Oklahoma Department of Environmental Quality on air monitoring, soil sampling, and cleanup targets. - Separate scopes: FEMA requirements prohibit the same vendor from performing both hauling and monitoring for the same disaster event. - OEMs and named service vendors: None are identified. No fixed quantities or product part numbers are specified.

Description

The City of Edmond seeks proposals for emergency storm debris management following a major disaster or weather emergency. The scope includes debris clearing, loading, hauling, reduction, and disposal, including right-of-way clearing, vegetative and construction debris removal, debris management site operations, and hazardous stump and hanging-limb removal. The source also describes professional debris monitoring, tracking, documentation, and FEMA reconciliation services, while requiring hauling and monitoring to be procured separately and prohibiting one vendor from performing both for the same disaster event. Proposals must be submitted electronically; the response deadline is November 26, 2026, at 2:00 PM CT.

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