Tarrant County Ionwave #F2027039 Addendum 1

Three USPS-compliant postage meter systems with operating services, installation, and training

Tarrant County Facilities Management is seeking three new postage meter systems for its Fort Worth locations, with operating services, delivery, installation, and training. - Government buyer: Tarrant County, Facilities Management Department; Purchasing is also identified in the bid materials. - Equipment and quantity: Three new USPS-compliant postage meter machines—two for the Administration Building at 100 E. Weatherford and one for the Justice Center at 401 E. Belknap, Fort Worth. No specific make, model, or part number is required; used or remanufactured equipment is not acceptable. - OEMs and named products: Pitney Bowes is referenced through SendPro 360 and the comparator/current system Connect SendPro P3000-WOW. Quadient is also named in vendor questions. SendPro 360 compatibility is required, but neither manufacturer is mandated. Existing certified-mail references include SendPro and label 890-PB; they are not separate requested items. USPS, UPS, and FedEx rates and shipping services are required. - Key capabilities: USPS Intelligent Mail Indicia (IMI) compliance; integrated mailing and shipping; automatic feeding and weighing with an integrated scale of at least five pounds; mixed-mail processing, dynamic weighing and differential weighing; meter-label printing; envelope sealing and seal-only operation; at least 270 letters per minute; optional permit imprint; post-metering mail stacking; inbound tracking; and a touchscreen of at least 15 inches, wireless keyboard, and surge protection. - Reporting and operating needs: Accounting by meter and meter account, with reports by day, week, month, and year; analytic reports exportable to CSV or Excel; and postage-cost breakdowns by meter, carrier, special service, and project within departments. The County has about 170 departmental accounts and reports monthly volumes of approximately 50,000 letters, 500 flats, and 2,140 parcels, including about 869 certified-mail pieces, 99% with electronic return receipt. Carrier cost comparison is required. - Services and pricing: Include essential operating options and charges such as meter rentals, annual maintenance, software licensing, support, and subscriptions. Provide delivery and onsite installation at both locations, plus in-person training at the Weatherford location for up to 10 people on equipment, digital functions, and reporting. Delivery and installation costs must be included in pricing; bidders must identify their offered brand/model and lead time. - Other notable requirements: Vendor personnel accessing County data or secure facilities must pass required criminal background checks. For hosted or cloud services, requirements include a designated security contact, protection of County data, breach notification within 48 hours, data storage within the contiguous United States, patching, and audit cooperation. Russ Scott, the County Chief Information Security Officer, is named as the security contact. - Award basis: The County indicates an award to the lowest bidder meeting the specifications.

Description

Tarrant County seeks a vendor to provide, deliver, and install three new postage meter machines for the Facilities Management Department. Two machines will be delivered to the Weatherford location and one to the Belknap location. The equipment must meet the technical specifications, including USPS Intelligent Mail Indicia compliance, integrated mailing and shipping capabilities, and a minimum processing speed of 270 letters per minute. The scope also includes on-site installation and in-person training for up to ten individuals.

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