North Carolina eVP #193-2027-05

Specialized transportation for one exceptional-children student between Hendersonville and Charlotte

Henderson County Public Schools is seeking a provider for specialized transportation of one exceptional-children student between Hendersonville and Charlotte. - Government buyer: Henderson County Public Schools (HCPS) Board of Education, Purchasing Department. - Service requested: Transport one student approximately 220 days per year, about 115 miles each way (230 miles per day); typical arrival in Charlotte is 8:30 a.m. and departure is 2:30 p.m. - Vendors and OEMs: No specific vendors, vehicle manufacturers, or OEMs are named. No vehicle models or part numbers are specified. - Provider requirements: Describe vehicle profiles and safety features; cameras and GPS/telematics if available; driver qualifications, screening, and special-needs training; emergency, behavioral-crisis, driver-absence, and vehicle-failure response plans; and any backup-vehicle response time and safety-related surcharges. - Pricing and insurance: Provide a definitive per-mile rate, clarify whether billing uses deadhead or loaded miles, identify included costs, and describe insurance coverage and relevant safety and contract history. Monthly itemized invoices are required, with payment due within 30 days. - Term: Initial one-year term, with up to two additional one-year renewals by mutual consent. Renewal pricing must be discussed and agreed upon. - Proposals must be submitted in sealed form; electronic submissions are not accepted. The opportunity is federally funded.

Description

Henderson County Public Schools is seeking sealed proposals for transportation services for a student traveling from Hendersonville, North Carolina, to Charlotte, North Carolina, approximately 220 days per year. The route is approximately 115 miles each way, or 230 miles per day, with arrival in Charlotte at 8:30 AM and departure at 2:30 PM most days. This is a federally funded solicitation. Sealed proposals must be submitted by 2:00 PM on November 18, 2026; electronic submissions are not accepted.

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