California eProcure #03-0868-6

Vending machines, delivery, installation, and removal for Veterans Homes of California

The California Department of Rehabilitation is seeking two vending machines and related services for the Veterans Homes of California in Yountville. - Buyer and destination - California Department of Rehabilitation, within the State of California Health and Human Services Agency; for Veterans Homes of California, with the Bureau of Electronic and Appliance Repair, Home Furnishings and Thermal Insulation (BEP) involved in delivery coordination. - Delivery location: Veterans Homes of California, Yountville, California. - Requested equipment and named OEMs - One refrigerated snack vending machine: AMS Classic, 35 inches wide; specified dimensions 72 × 35 × 35 inches, 120 VAC/7 amp. - One cold-drink bottle-drop vending machine: Dixie Narco BevMax 5591 or 5592; specified dimensions 72 × 42 × 32 inches, 120 VAC/15 amp. - Both machines require a Cantaloupe G11 or newer credit-card reader, a current bill validator and coin mechanism, and coordinated coil configuration. Coin tubes: one for nickels, one for dimes, three for quarters, and one for dollar coins. - Delivery, installation, and removal - Include freight, lift-gate delivery, setup and programming, installation, testing, operational training, and removal of packaging. Place the machines side-by-side, level, and banded together; coordinate access and scheduling in advance. - Remove exactly three existing machines by trade-in or transfer to a recycler: barcodes 10014877, 10018855, and 10018857. Provide applicable barcode and recycling documentation. - Deliver, install, and make equipment operational within 35 calendar days after receipt of order. Provide no-charge parts and labor for 90 days after installation and state applicable manufacturer warranty details. - Notable requirements - Machines must be new, NAMA-listed, front-accessible for loading, and include price displays, programmable prices and sales logs, sold-out indicators, keyed-alike locks, removable cash boxes, and a snap-in currency acceptor. - Meet applicable accessibility, safety, sanitation, and energy-efficiency standards, including ADA, applicable UL standards, and Energy Star Version 3.0 for refrigerated beverage machines. Account for accessibility needs of the visually impaired operator, including requested configuration and labels. - A general specification gives a 38-inch maximum width, while the beverage-machine specification lists 42 inches; bidders should address this discrepancy. - Suppliers must be the manufacturer or a factory-authorized supplier and identify offered specifications, model numbers, OEM part numbers, SKUs/item numbers, and UNSPSC codes. - Related attachment - A CalRecycle State Agency Buy Recycled Campaign certification document lists recycled-content categories and thresholds. It is a certification requirement, not a request to supply those listed products. - Award and value - Award is generally to the lowest responsive and responsible bidder meeting the requirements. Estimated value: $10,000–$25,000 for the equipment and associated services.

Description

The Department of Rehabilitation is soliciting quotes for one snack vending machine and one beverage vending machine for the Veterans Homes of California. The scope includes delivery, installation, setup, testing, and operational training, with completion due within 35 calendar days after receipt of order. The supplier must also remove three existing vending machines by trade-in or move them to a recycler. Machines must meet the listed specifications and be newly manufactured; only manufacturers or factory-authorized suppliers may submit quotes.

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