SAM #W9124B-27-R-SS01

Market research for bulk HD-5 propane supply and tanker delivery to Fort Irwin

MICC–Fort Irwin is researching suppliers for bulk HD-5 propane and tanker delivery to Army facilities at Fort Irwin and the National Training Center. - Government buyer: U.S. Army; Mission and Installation Contracting Command (MICC)–Fort Irwin, supporting U.S. Army Garrison Fort Irwin and the National Training Center. The customer office is the Directorate of Public Works (DPW), Operations and Maintenance Division. - Requested product and estimated quantities: Odorized, virgin, unblended Grade HD-5 liquid propane gas, delivered to four DPW tank farms. Estimated demand is 2,259,447 net gallons for each of five 12-month periods and 1,129,723.5 gallons for an optional six-month extension, totaling 12,426,958.5 gallons if all periods are used. No part numbers are specified. - Delivery and quality requirements: FOB destination; delivery in DOT MC-331 tankers; temperature-compensated metering and billing at 60°F; ASTM D1835 and GPA Standard 2140 compliance; ethyl mercaptan odorization; and a Certificate of Analysis for each shipment. Routine deliveries must be within the specified four-hour window, with emergency delivery available within 24 hours. - Notable conditions: Suppliers must support local reserve capacity, use installation-cleared drivers, and meet safety, domestic sourcing, and trade-compliance requirements. Nonconforming product may be rejected and require remediation. - Commercial context: The Government is evaluating market capability, not soliciting bids through this RFI. A potential follow-on requirements contract may use unit prices adjusted against the Mont Belvieu Propane Spot Index. Volumes are estimates, with no minimum guaranteed; a planned natural-gas conversion could reduce or end propane demand. - OEMs and vendors: No OEMs, manufacturers, or prospective vendors are named in the provided materials.

Description

SOURCES SOUGHT / REQUEST FOR INFORMATION (RFI): BULK LIQUID PROPANE GAS (LPG) SUPPLY AND DELIVERY FOLLOW-ON AT USAG FORT IRWIN, CA 92310.1.

OVERVIEW: The Mission and Installation Contracting Command - Fort Irwin (MICC - Fort Irwin), on behalf of the USAG Fort Irwin Directorate of Public Works (DPW), is conducting market research under RFO FAR Part 10 and RFO FAR Part 8 to identify capable sources (both GSA Multiple Award Schedule contract holders and open-market suppliers) for the continuous bulk supply and DOT MC-331 cargo tanker delivery of Odorized Grade HD-5 Liquid Propane Gas (ASTM D1835 / GPA Standard 2140) to four (4) DPW bulk storage tank farms at Fort Irwin, CA 92310.2.

KEY REQUIREMENT DETAILS:

NAICS Code: 324110 (Petroleum Refineries - Size Standard: 1,500 Employees).

PSC: 6830 (Gases: Compressed and Liquefied).

Estimated Annual Volume: 2,259,447.00 US Net Gallons per year compensated to 60 degrees F (11,297,235.00 Net Gallons over 5 years; 12,426,958.50 Net Gallons including the 6-month option).

Anticipated Period of Performance: 12-Month Base Period (01 May 2027 - 30 April 2028) plus four (4) 12-Month Option Periods (01 May 2028 - 30 April 2032) and one (1) optional 6-Month Extension (01 May 2032 - 31 October 2032).

Incumbent History: Follow-on to GSA Delivery Order W9124B-25-F-A049 (under GSA Contract GS-07F-070DA, held by San Luis Butane Distributors, CAGE 073V3) and prior Contract W9124B-20-C-0005.

3. CROSS-REFERENCE NOTE: This notice is posted concurrently on SAM.gov and GSA eBuy with the same response deadline. Vendors only need to submit one capability statement.

4. INSTRUCTIONS TO RESPONDENTS: Please download and review the two attached documents:

(1) the Sources Sought / RFI Technical Description and Capabilities Survey, and

(2) the Draft Purchase Description / Product Specification. Interested vendors shall submit a capability statement (maximum 10 pages, Word or PDF) answering all questions in Part I and Part II of the attached Technical Description (including GSA MAS Contract/SIN status, preference for Straight FFP vs. FFP-EPA pricing, Nonmanufacturer Rule compliance under 13 CFR 121.406, 50-mile reserve terminal capacity, and DBIDS driver readiness).

5. SUBMISSION DEADLINE AND POCs: Submit responses via email (or GSA eBuy) no later than 1:30 PM Pacific Time (PST) on Monday, 23 November 2026 to

Contract Specialist Emily Rojas at emily.n.rojas2.civ@army.mil and

Contracting Officer LTC Pedro Costas at pedro.j.costas.mil@army.mil.

Reference Sources Sought / RFI Response - Fort Irwin Bulk LPG (PR 12507850) in the email subject line.

This notice is for informational market research purposes only and is not a request for quote or proposal. No phone calls will be accepted. Additional Links:Department of Defense Procurement ToolboxPIEE Solicitation Module Link for W9124B-27-R-SS01Registration Instructions for the PIEE Solicitation ModuleWeb Based Training for the PIEE Solicitation Module

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