SAM #36C25927Q0053

Onsite Inpatient Dialysis Services for James Mountain Inhofe VA Medical Center

The Department of Veterans Affairs is researching onsite inpatient dialysis services for James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. - Government buyer: Department of Veterans Affairs; Veterans Integrated Systems Network (VISN) 19 and Network Contracting Office (NCO) 19 are identified in the market-research notice. The attached performance work statement also identifies the Veterans Health Administration’s Medical Sharing/Affiliate National Program Office (MSO). - Scope: Provide acute and recurrent inpatient hemodialysis, including Intermittent Hemodialysis (IHD) and Prolonged Intermittent Renal Replacement Therapy (PIRRT), under VA nephrologist direction. CRRT and peritoneal dialysis are excluded. - Contractor responsibilities: Furnish qualified dialysis nursing and biomedical personnel, dialysis machines, water-treatment equipment, and consumables. Provide 24/7 availability, including evenings, weekends, and federal holidays; designated on-call staff must be reachable by phone within 15 minutes and onsite within four hours. - Priced service items: Standard sessions, sessions between 8 p.m. and 6 a.m., and delays caused by hospital issues. The schedule lists quantities for the base year and four option years; see line items below. - OEMs and vendors: No specific OEMs, manufacturers, or service vendors are named in the opportunity. - Notice status and term: This is a sources-sought/RFI for market research, not a solicitation. The contemplated term is one base year plus four option years. The pricing schedule also contains an apparent additional-year section without a corresponding stated performance period.

Description

THIS IS A SOURCE SOUGHT NOTICE / REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A REQUEST FOR PROPOSAL AND/OR QUOTE.
Disclaimer This Sources Sought is issued solely for the purpose identifying potential sources for a future requirement and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought notice. Synopsis This is not a solicitation announcement. This is a Sources Sought synopsis only. The purpose of this sources sought is to gain knowledge of potential qualified sources. A solicitation is not being issued at this time and this notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect cost or charges to the Government will arise as a result of contractor submission of responses or the Government's use of such information.

The Government is contemplating North American Industry Classification Systems (NAICS) 621492, Kidney Dialysis Centers (Size Standard: $47.0 Million). Comments on this NAICS and suggestions for alternatives must include supporting rationale. Responses to this Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting Opportunities or GSA eBuy website.
The Department of Veterans Affairs (VA), Veterans Integrated Systems Network (VISN) 19 and the Network Contracting Office (NCO) 19 are performing market research to determine whether sources can provide inpatient dialysis services for its Veteran population at James Mountain Inhofe Veterans Affairs Medical Center (VAMC), 440 S. Houston Ave, Tulsa, OK 74127. Businesses are advised that VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction, may apply. Place of Performance: Contractor shall furnish services at the James Mountain Inhofe Veterans Affairs Medical Center (VAMC), 440 S. Houston Ave, Tulsa, OK 74127. Period of Performance: The Government is contemplating a period of performance of one (1) base year with four (4) option years, which may be exercised to extend the period of performance.
Qualifications: The Contractor shall furnish all key personnel and dialysis specific equipment to provide services necessary to perform onsite inpatient dialysis services to eligible beneficiaries of the Department of Veterans Affairs Medical Center, James Mountain Inhofe Veterans Affairs Medical Center, 440 S Houston Ave, Tulsa, OK 74127. This will include all inpatient hemodialysis needs, both acute and/or recurrent. Services shall support the provision of Intermittent Hemodialysis (IHD) and Prolonged Intermittent Renal Replacement Therapy (PIRRT) only. Qualifications, requirements, licenses, and certifications (PWS Section 2) are stated in the Performance Work Statement (PWS). Contractor personnel shall be available at all times to include evenings, weekends, and federal holidays. Contractor personnel designated available for service (should there be such a designation internal to the Contractor) must be available by phone within 15 minutes and on-site within 4 hours. The James Mountain Inhofe VHAMC will operate 24 hours a day, 365 days per year. NAICS Code: 621492, Kidney Dialysis Centers (Size Standard: $47.0 Million), PSC: Q531 Nephrology Medicine Services. Responses Interested parties are requested to submit a statement of capability outlining past work that is related to this requirement listed above. The statement of capability shall include: Vendor Name Address Point of Contact (POC) Contact Phone Number(s) Contact E-mail Address CAGE Code Business Category Company's Business Size (i.e., annual revenues and employee size) Brief Introduction of Company Anticipated Teaming Arrangements (delineate between work accomplished by prime and work accomplished by teaming partners) Description of Relevant Contract Experience (Government and Commercial) Contract Number Requirements Description Total Contract Value (to include initial award amount and any modifications (description and value) Place of performance Organization to which contract is executed 1. POC Name 2. Phone Number(s) 3. E-mail address Current price list for market research purpose only Ability to meet VA requirement. Again, any information submitted by the respondents to this source sought synopsis is strictly voluntary. The company's standard format is acceptable; however, the limit for all responses is not to exceed five (5) single-sided, 12 font size, 8 ½ x 11-inch pages. Capability must be submitted with enough detail for the Government to make an informed decision. The submitted information shall be UNCLASSIFIED. Please email capability statements to: Contract Specialist, Catherine Kennedy at catherine.kennedy@va.gov by 11:00 AM Mountain Standard Time on November 16, 2026. Telephone inquiries will not be accepted. Please note " Inpatient Dialysis Services at James Mountain Inhofe Veterans Affairs Medical Center, Tulsa, OK in the subject line of the email. Potential offerors are responsible for monitoring System for Award Management (SAM) website for the possible release of the solicitation package. All Contractors doing business with the Federal Government must be registered in SAM.gov.

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