Vienna Town Opengov #RFQ 27-05

Printing, binding, and bulk-mail services for Vienna Parks & Recreation brochures and Summer Camp Guide

The Town of Vienna is seeking a printer and mail-service provider for Parks & Recreation brochures and a Summer Camp Guide. - Buyer: Town of Vienna, Parks & Recreation; Jerry Amacker, Procurement Officer; Vienna, Fairfax County, Virginia. - OEMs and vendors: No manufacturers, OEMs, or prospective vendors are named. Jerry Amacker is the government procurement contact. - Requested printing: Four Activities and Program brochure issues and one Summer Camp Guide. The bid schedule requests per-issue prices for full-color brochures with front and back covers on 50 lb. recycled paper, plus optional 60 lb. recycled paper: - 16 pages: 1,500 copies - 24 pages: 11,500 copies - 32 pages: 11,500 copies - 40 pages: 11,500 copies - Optional additional printing: 1,000 copies with one-week notice - Services and requirements: Trim, fold, and bind with two staples; print the recycling symbol; prepare in-Town bulk mail using Town-provided carrier-route information; deliver the mailing to the Merrifield Post Office and remaining copies to the Vienna Community Center. The Town prepays postage. Blue-line preparation, printing, and mailing must be completed within a maximum five-day turnaround. Quotes should include all costs, separate delivery charges, and a delivery timeline. - Term: Initial one-year period, with up to four additional one-year renewals by mutual written agreement.

Description

The Town of Vienna is seeking a qualified vendor to print and bind four issues of its Activities and Program brochure and one Summer Camp Guide for July 1, 2027–June 30, 2028. The brochures are full color, printed on recycled paper, and include specified formats, quantities, folding and stapling requirements. The work includes preparing the in-Town bulk mailing, delivering mail to Merrifield Post Office, and delivering remaining copies to the Vienna Community Center, with a maximum five-day turnaround for blue line, printing, and mailing. The initial one-year contract may be renewed for up to four additional one-year periods by mutual written agreement.

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