Oklahoma Supplier Systems #FRC 27-1000

ODAFF seeks seedling inventory and order management system

The Oklahoma Department of Agriculture, Food and Forestry is seeking an integrated system to manage seedling inventory and sales at its Forest Regeneration Center. - Government buyer: Oklahoma Department of Agriculture, Food and Forestry (ODAFF), Forest Regeneration Center, Goldsby, Oklahoma. - System requested: One integrated inventory and order management system for tree seedlings; no part number is specified. - Track field and available inventory and fulfill orders based on species and product availability. - Support e-commerce, point-of-sale transactions, shipping, and customer pickup. - Integrate with the existing WooCommerce store and migrate species, descriptions, and product data. - Include a mobile warehouse app with barcode scanning. - Hosting and access requirements: At least 120 GB of storage, backup and disaster recovery, antivirus protection, and simultaneous access for at least two staff members. - Supplier services: Review existing inventory and sales systems; implement the solution; migrate data; provide go-live support and onboarding; and train ODAFF personnel and key cooperators. Pricing and hourly rates are also requested for additional professional services such as maintenance, support, and enhancements. - Named platform/vendor: WooCommerce is the only named commercial platform. No bidder or system manufacturer is identified. - Notable requirements: The proposal must include an Authority to Operate (ATO), or confirmation that one has been requested, and applicable accessibility information (VPAT). - Contract term: 12 months, with three possible one-year renewals subject to written approval.

Description

The Oklahoma Department of Agriculture, Food and Forestry seeks an integrated inventory and order management system for the Forest Regeneration Center in Goldsby, Oklahoma. The system must track tree seedling inventory, support e-commerce and point-of-sale transactions, automate shipping and pickup fulfillment, and meet state procurement requirements. Requirements include integration with the existing WooCommerce store, inventory and order fulfillment features, data migration, a mobile warehouse app with barcode scanning, hosting, and implementation and training support. The contract term is 12 months from its effective date, with an option to renew for three years upon written approval.

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