Texas DIR/ESBD #HHS0018137

Texas HHSC seeks café groceries and prepared foods for San Antonio State Hospital

Texas HHSC is seeking suppliers for a broad assortment of café foods for San Antonio State Hospital. - Buyer: Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services (PCS); San Antonio State Hospital. The solicitation identifies Ja'Vorashay Johnson as the buyer contact. The Department of State Health Services may also use an awarded contract. - Procurement: Blanket purchase orders for groceries, prepared foods, snacks, and beverages for the hospital café, serving residents and staff. The vendor must be able to supply at least 90% of the items on the pricing sheet. - Products: Prepared heat-and-eat meals, tacos, wraps, salads, meal combos, snack packs, sandwiches, breakfast items, yogurt parfaits, desserts, and fruit. The pricing sheet identifies 70 product entries, including several without a supplied product name; no fixed order quantities are stated. - Product identifiers, descriptions, shelf lives, and listed unit prices appear in the line items below. Shelf lives are generally 4–6 days; quantities are demand-based. - Ordering notes include six-count packages, some items ordered in increments of ten, and minimum orders of six for some items. The source does not map each ordering rule to specific products. - Named brands/product references: Del Monte fruit, Oreo crumble topping, and TSF Original Chicken Salad. No bidding vendor is identified. - Notable requirements: Products must meet the contract specifications and be warranted for at least 90 days or the manufacturer’s warranty period if longer. The vendor must respond to complaints within 72 hours and resolve them within 90 days; remedies may include reimbursement or replacement. Deliveries are coordinated with hospital personnel and must meet the stated delivery, labeling, and product requirements. - Term and value: The initial contract runs from award through FY27, with an option to extend for up to one year. Historical spend was $25,000, and the solicitation summary estimates $30,000.

Description

HHSC Procurement and Contracting Services is seeking competitive bids to establish blanket purchase orders for delivery of food and snacks for San Antonio State Hospital. The IFB covers groceries including prepared meals, sandwiches, salads, snacks, yogurt, desserts, and fruit. The solicitation lists an estimated value of $30,000 and a response deadline of November 19, 2026, at 10:30 AM Central Time. The pricing sheet and other solicitation documents are included as attachments.

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