Southern California Regional Rail Authority PlanetBids #PO1069-27

SCRRA locomotive oils, lubricants, coolant, and tank-monitoring services

SCRRA is seeking as-needed locomotive oils, lubricants, coolant, and tank-monitoring support for Metrolink maintenance facilities. - Government buyer: Southern California Regional Rail Authority (SCRRA), Contracts & Procurement; facilities are the Central Maintenance Facility (CMF) and Eastern Maintenance Facility (EMF). - Products requested: Eight products with estimated annual quantities totaling 58,140 gallons; quantities are estimates only, not guaranteed orders. - F125 locomotive main-engine oil — SCRRA 30-14000050, 36,000 gallons, bulk. - SAE 20W-40 main-engine oil for MP36 and repower locomotives — SCRRA 30-22000266, 14,000 gallons, bulk. - Synthetic 75W-90 F125 gearbox oil — SCRRA 30-26007590, 275 gallons, 55-gallon drums. - D77/D87 traction-motor gear-case oil — SCRRA 30-34206800, 330 gallons, 55-gallon drums. - Extended-life 50/50 coolant for C175-20 engines — SCRRA 30-05111024, 6,875 gallons, 275-gallon totes. - Air-compressor oil — SCRRA 30-24100061, 220 gallons, 55-gallon drums. - Calcium-free journal-bearing wick oil — SCRRA 30-34200125, 110 gallons, 55-gallon drums. - Extended-duty air-compressor oil — SCRRA 30-26040269, 330 gallons, 55-gallon drums. - OEMs and named manufacturers: Exxon Mobil (including Mobil-branded products), Chevron, Caterpillar, Shell, Klüber Lubrication (Klübersynth), Valvoline, and Atlas Copco. Named product references include Delvac HDEO 15W-40, Delvac 1 75W-90, SHC6800, Delo 400, Delo Syn-Gear XDM, Chevron 227811, Cetus DE 32, HD-57, Cetus Hipersyn 46, Caterpillar 361-1024, Shell Rotella Ultra ELC, Klübersynth GE 4 75W90, Valvoline HD SAE 75W90, and Atlas Copco 1310036839. - Services and operating requirements: Provide as-needed deliveries to CMF and EMF, monitor specified bulk-oil tanks, and report tank/product identity and remaining volume and percentage through email or web reporting. Schedule replenishment at 25% capacity and replenish before the level falls below 20%. Main-engine oils require bulk, metered delivery into onsite tanks with printed receipts; other products arrive in drums or totes. Prevent spills and meet applicable product specifications, including Caterpillar ECF-3, EMD Domestic Common Additive Approach, API GL-5, and AAR 963. - Notable contract requirements: Annual quantities are not guaranteed, and SCRRA may add products. Insurance requirements include railroad-related general-liability coverage, contractors-pollution coverage, and cargo coverage; specified limits include $5 million for auto and contractors-pollution liability. - Period: One-year base term with one one-year renewal option; deliveries are as needed.

Description

The Southern California Regional Rail Authority is seeking bids for locomotive oils and lubricants for delivery to its Central Maintenance Facility and Eastern Maintenance Facility. Deliveries are as needed, with main-engine oils supplied in bulk directly to onsite storage tanks and other products delivered in smaller quantities. The scope also includes bulk oil storage tank monitoring and replenishment services. The solicitation lists estimated annual usage, but states that actual quantities may vary and are not guaranteed; the base performance period is one year with one one-year renewal option.

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