SAM #19VM3027Q0007

U.S. Embassy Hanoi BPA for Printer Supplies

The U.S. Embassy Hanoi General Services Office is seeking printer consumables for Embassy offices and agencies under a three-year BPA. - Government buyer: U.S. Department of State, U.S. Embassy Hanoi, General Services Office. - OEMs: HP, Lexmark, Dell, Ricoh, Epson, and Konica Minolta. The request covers supplies compatible with these manufacturers’ printer models; specific resellers are not identified. - Products and quantities: 54 toner, ink, imaging, waste-toner, and maintenance items, with listed estimated quantities totaling 236. Items include cartridges, drums and imaging units, toner collection/waste containers, and a maintenance kit. Part numbers and quantities are listed below; quantities are estimated for the BPA price list. - Notable requirements: Items are ordered as needed. Proposed equivalents require prior Embassy approval. Delivery is generally required within 15 working days after order confirmation, and prices must remain firm-fixed for at least one year. - Period: Three years, tentatively December 2026 through December 2029.

Description

This solicitation seeks proposals for Printer Supplies for the U.S. Embassy Hanoi and its agencies, under a Blanket Purchase Agreement (BPA) for a three-year period, tentatively December 2026 through December 2029. The Contractor must have extensive experience supplying Printer Supplies and be capable of delivering high-quality products in accordance with the technical requirements outlined below.

The Contractor shall submit a quotation inclusive of VAT (if applicable) and any other anticipated charges. The quotation must address all elements of this Statement of Work (SOW) and demonstrate the Contractor's ability to provide qualified personnel, necessary equipment, and sufficient financial resources to fulfill the requirement.

Your quotation must be submitted electronically to HanoiGSOProcurement@state.gov no later than November 27, 2026, at 17:00 local time. Quotations received after this deadline will not be accepted. All quotations must be submitted in English; incomplete proposals will not be considered.

Any questions regarding this RFQ must be submitted to HanoiGSOProcurement@state.gov on or before November 13, 2026, at 17:00 local time. Questions submitted after this deadline will not be answered. The Embassy's answers will be issued no later than November 19, 2026, local time.

The U.S. Government intends to establish a Blanket Purchase Agreement (BPA) with the responsible offeror submitting the lowest-priced, technically acceptable quotation that meets all solicitation requirements. Quotations must remain valid for a minimum of 120 calendar days and must include all applicable taxes and other charges relevant to the U.S. Embassy Hanoi, Vietnam. We intend to award the BPA based on initial quotations, without holding discussions; however, we reserve the right to hold discussions with companies within the competitive range, should the need arise.

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