Pennsylvania eMarketplace #6100066726

Pennsylvania waste-hauler decals, Cab Cards, inserts, and mailing services

Pennsylvania is seeking a contractor to produce and mail vehicle-identification materials for its Waste Transportation Safety Program. - Government buyer: Commonwealth of Pennsylvania, Department of General Services, on behalf of the Department of Environmental Protection, Bureau of Waste Management, Waste Transportation Safety Program. - Requested products and estimated annual quantities: - 48,000 decal/Cab Card packages, each with two matching vehicle decals and one Cab Card. - 48,000 Driver’s Checklist inserts. - 8,200 mailing packages. - Production and processing: Design, print, variable-image, process, package, and mail the materials. Exchange vehicle records securely each day; return the specified data file on the day items are mailed. Provide proofs, testing, mailing documentation, reporting, and transition coordination. - Decal and Cab Card requirements: Finished sheet is 8 x 11 inches, with two 4 x 3-inch rounded-corner decals and one Cab Card. Items display the Waste Hauler number, VIN, expiration month and year, and DEP/WTSP logos. Decals require outdoor durability for 15 months, four spot colors, sunfast inks, a visual security feature, and permanent pressure-sensitive adhesive. The specified sample material is 2-mil reverse-void silver metallized polyester with HL-690 permanent acrylic adhesive; no material manufacturer is identified. - Insert and delivery requirements: Driver’s Checklist is 8 x 11-inch, 60 lb. offset paper, printed black on both sides, folded in half, and nested with the decals and Cab Card. Mailing must be traceable, using USPS or another suitable secure delivery service. Actual carrier charges are reimbursed at documented cost; the mail-handling fee is included in bid pricing. - OEMs and vendors: No OEM or print-service vendor is identified. USPS is named as an acceptable carrier. The sample vehicle authorization shows part number DEP-C002-1/27; it is an example, not a stated production quantity for this solicitation. - Contract structure: One-year initial term with up to four additional one-year renewals. Eligible renewal price increases are capped at 7% per item per renewal and require documented material-cost increases and approval. A separate sample lease attachment refers to another solicitation and is not a stated requirement of this procurement.

Description

The Commonwealth of Pennsylvania Department of General Services, on behalf of the Department of Environmental Protection’s Waste Transportation Safety Program, is soliciting bids for the design, printing, processing, imaging, and mailing of decal stickers and cab cards. The items identify trucks, truck-tractors, and waste trailers under the Waste Transportation Safety Act. The work includes processing daily electronic data, producing two matching stickers and one cab card per transmitted record, preparing mailing packets, and using traceable mailing or delivery services. The solicitation anticipates approximately 48,000 decal stickers and cab cards and 48,000 inserts annually.

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