SAM #36C26127Q0152

VA Palo Alto seeks maintenance services for EMS floor housekeeping equipment

The Department of Veterans Affairs is seeking maintenance services for EMS floor housekeeping equipment across three VA Palo Alto Health Care System campuses. - Government buyer: Department of Veterans Affairs; VA Palo Alto Health Care System; Network Contracting Office 21. The equipment is used by Environmental Management Services (EMS). - Requested services: Scheduled preventive maintenance and corrective maintenance at the Palo Alto, Menlo Park, and Livermore campuses. The PWS calls for 42 hours of scheduled work per month across the locations, including two hours for documentation. - Maintenance requirements: Follow applicable manufacturer and OEM recommendations. Work may include inspections, cleaning, lubrication, oil changes, adjustments, parts replacement, troubleshooting, and repairs. The contractor provides labor, materials, tools, parts, and supplies. - Deliverables and quality: Provide maintenance plans and checklists, service logs and reports, and an equipment lifespan or beyond-economical-repair (BER) assessment. The PWS also calls for a quality-control program and performance reviews. - OEMs and vendors: No equipment manufacturers, OEMs, or contractor vendors are identified by name. No equipment models, part numbers, or quantities of equipment are specified. - Opportunity status: This is a sources-sought notice for market research, not a solicitation or award.

Description

Sources Sought Notice

Sources Sought Notice

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THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, size standard is $12.5M. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. DESCRIPTION OF WORK 1. General 1.1 Description of Services: The VA Palo Alto Healthcare System (VAPAHCS) requires Preventive Maintenance Services for all EMS floor housekeeping equipment at its Palo Alto, Menlo Park, and Livermore Campuses. The contractor shall deliver the following services for the EMS floor housekeeping equipment: Preventive Maintenance Services (Scheduled): Per manufacturer and OEM guidelines, preventive maintenance will follow a schedule based on equipment type, age, usage, and manufacturer recommendations to ensure optimum function and lifespan. Preventive maintenance activities may include, but are not limited to cleaning, lubrication, oil changes, adjustments, detailed inspections, replacement of parts, and other necessary manufacturer-recommended actions, all designed to minimize equipment downtime and avoid unexpected failures. Corrective Maintenance: Address and resolve equipment malfunctions detected during preventive inspections or reported by facility staff. The Government requests that interested parties provide the following capability information to the Contract Specialist, Jill Williams by e-mail at jill.williams@va.gov by 16:00 (4:00pm) PST 11/12/2026: (a) Business Size (Large/Small) (b) Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.) (c) SAM record (d) Ability and experience with similar projects, preferably including Contract numbers or a description of work performed aligned with the needs of this requirement. (e) Any existing contract vehicle the services may be ordered from (if applicable) The Government will use this information when determining its business type decision. This Sources Sought is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement. See attached document: Performance Work Statement

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