City of Long Beach Buyspeed #TI-26-784

Long Beach seeks institutional document search, generation, and public-records support

The City of Long Beach is seeking a technology solution to make institutional information easier for staff to find, use, and respond to records requests with. - Government buyer: City of Long Beach, Technology & Innovation Department. - Requested solution: One solution to search and retrieve information across fragmented City data systems; generate draft memos, summaries, reports, and other documents; and help fulfill Public Records Act requests. - Existing platforms and OEMs: Microsoft (SharePoint) and Laserfiche are cited as systems the City uses today, not as required products or designated solution providers. No specific solution OEM or vendor is named. - Notable requirements: Demonstrate accurate, relevant search and generated content; propose measurable performance metrics and usage reporting; and support proof-of-concept testing and evaluation. Solutions handling personal information must address privacy safeguards; cloud solutions require a security assessment; AI-enabled solutions must provide an AI fact sheet. - Trial and potential term: The funded trial is 12 months, valued at $10,000. The City may negotiate up to four additional one-year periods, for a maximum potential term of five years. - Evaluation: Up to five vendors may be invited to demonstrate their solutions.

Description

The City of Long Beach is seeking a technology solution to improve how staff access and use institutional knowledge across fragmented data systems. The solution should support efficient search and document retrieval, generate reports and draft materials, and assist with Public Records Act (PRA) responses. The RFP describes a 12-month trial period with a $10,000 award and an opportunity to negotiate a contract for an additional four years. Proposals are due December 22, 2026.

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