University of Washington Workday #1256129

University of Washington RFI for Sponsored-Program and Disclosure Software

The University of Washington is seeking supplier information on research administration software and related services to inform a possible replacement or evaluation of its sponsored-program and disclosure systems. - Buyer: University of Washington, State of Washington; Procurement Services is identified in the RFI attachment. - Opportunity: This is an RFI, not a purchase commitment. No supplier, OEM, commercial product, part number, or purchase quantity is specified; the University may issue a future RFP. - Requested solution: Software and services for proposal development, routing and review; Grants.gov submissions; outgoing subawards; award setup and modifications; advance budget requests; proposal and award budgets; non-award agreements; and Conflict of Interest, Conflict of Commitment, and Outside Work disclosures. - Requested services: Configurable forms, workflows, approvals, tasks, notifications and dashboards; reporting with XLSX/CSV export; integrations and data exchange; implementation, legacy-data migration, training, support and maintenance. An attached data-processing agreement template also describes processor obligations for University Personal Data, including security, confidentiality, subprocessor oversight, breach response, data-request assistance and data return; no processor or processing purpose is named. - Scale: The RFI attachment cites 5,277 proposals, 2,215 new awards and 17,861 disclosures as indicators of research activity, not as purchase quantities. - Systems and vendors named: The University’s homegrown SAGE (System for Administering Grants Electronically) and Grant Runner are existing systems, not proposed products. Named integration targets or platforms include Grants.gov, Workday ERP, UW Enterprise Web Services and Data Warehouse, IRB, IACUC, IBC and disclosure systems, facilities/space management, ORCID, ServiceNow/UW Connect, MuleSoft connectors, and AI model or MCP integrations. None is identified as the requested OEM. - Notable supplier information requested: Solution architecture and hosting; integrations and limitations; phased implementation; comparable public R1 university references; security, privacy, accessibility, interoperability, availability and recovery; data portability; and module-level implementation and annual licensing pricing. The RFI requests accessibility evidence against WCAG 2.2 A/AA and security/privacy documentation, preferably using HECVAT or a similar framework. Suppliers are also asked to disclose material product retirement, acquisition, platform-transition or end-of-support plans.

Description

The University of Washington is seeking information from qualified suppliers of research administration software and related services to inform its procurement strategy for replacing existing sponsored program and disclosure systems. The scope includes sponsored-program processes such as proposal development, awards, budgets, subawards, and non-award agreements, as well as investigator disclosures and review management. The RFI also covers configurable workflows, reporting, and integration capabilities. The University may issue a resulting RFP in the future; this RFI does not obligate it to contract.

View original listing