Hingham Town Opengov #EVRFP26

Hingham seeks electronic voting devices and meeting support services

The Town of Hingham is seeking an electronic voting system and meeting support for its Annual and Special Town Meetings. - Buyer: Town of Hingham, Town Administrator’s Office. - OEMs and vendors: No OEMs, brands, or vendors are named in the opportunity. - Requested equipment: Electronic voting devices and handsets, transceivers, batteries, replacement handsets, and the hardware and software needed to install and operate the system. Quantities and part numbers are not specified; proposers must price both leasing and purchasing. - Services: Installation and testing, technical rehearsal, on-site staffing from setup through breakdown, voter check-in and assistance, handset recovery, vote tallying and reporting, and at least one two-hour training session for Town personnel. - Key requirements: Support simultaneous live voting across multiple rooms; operate offline; provide secure inter-room communications and a way to verify vote integrity; communicate over approximately 500 feet; run for at least six hours on a full battery charge; and deliver tallies and reports within 30 seconds after voting closes. - Pricing and term: Submit lease and purchase pricing covering 36 months, including required personnel, services, hardware, software, and equipment. A purchase option requires delivery within eight weeks after contract execution. Potential annual renewals are described.

Description

The Town of Hingham seeks proposals for the lease or purchase of electronic voting devices and related services for Annual and Special Town Meetings. The vendor will provide and support a voting system that can operate across multiple rooms, including equipment setup and testing, on-site staffing, training, and accurate vote tallying and reporting. Proposers must submit prices for both a three-year lease option and a purchase option, each with services. Proposals are due electronically by December 3, 2026, at 11:00 a.m. Eastern Time, and a mandatory product demonstration will be scheduled after submission.

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