Minnesota Supplier Systems #2000018876

Minnesota DNR Forestry conference lodging, meeting space, and catering near Hibbing

The Minnesota Department of Natural Resources is seeking a Hibbing-area venue and hospitality services for its Forestry All Admin Conference. - Government buyer: State of Minnesota, Department of Natural Resources (DNR), Forestry. - OEMs and vendors: No OEMs, contractors, or vendors are identified by name. - Requested services: Lodging, conference facilities, meeting equipment, catering, beverages, parking, and conditional shuttle service. - Estimated lodging: 35 single-occupancy rooms for two nights (70 room-nights); approximately 40 attendees. - Meeting space: General-session room for three days, with classroom setup, registration area, tables and chairs, two instructor tables, and a standing podium. - Equipment and connectivity: One LCD projector with wireless presenter, one large screen, one table-stand microphone, two handheld microphones, one flipchart and stand, Wi-Fi for 40, and presenter internet access. Audiovisual setup, testing, and troubleshooting support are required. - Catering estimates: Breakfast, morning breaks, and afternoon breaks for 40 attendees per day for two days (80 servings of each); all-day beverages for 40 attendees per day for three days (120 attendee-days); and lunch for 40 attendees for one day. Provide dietary options and allergen labeling. - Location and facility requirements: Facility must be in Minnesota and within 20 miles of downtown Hibbing, clean, well maintained, suitable, and adequately sized. Lodging, conference facility, and parking must be within one-quarter mile of one another or shuttle service must be provided; disclose any shuttle charge if applicable. - Other notable requirements: Specify available parking and daily price per car, and provide applicable cancellation fees. Attendance and meal counts are estimates; the State does not guarantee minimum lodging or meal quantities. - Performance period: Anticipated contract term is approximately seven months, with a three-day conference and two lodging nights. No option years or annual subscription are specified.

Description

The Minnesota Department of Natural Resources seeks conference facilities for its Forestry All Admin Conference, scheduled for February 2–4, 2027. The facility must be within 20 miles of downtown Hibbing, Minnesota. The procurement includes lodging, facility use, meals, meeting rooms and related services as detailed in Exhibit C and its supplement. Responses and the completed price schedule must be submitted electronically through the SWIFT portal.

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