Austin Afo #IFQ 7400 HAW1006

Austin public music performance programming and event coordination

The City of Austin is seeking a contractor to program and coordinate intimate public music performances at downtown redevelopment properties. - Government buyer: City of Austin, Austin Financial Services, Redevelopment Division. - Requested service: Develop and deliver approved live music programming at City-approved sites in Blocks 4–7 of the Seaholm District, associated with the former Green Water Treatment Plant redevelopment. Work includes proposing performers, concepts, schedules, and locations; booking and coordinating performers; arranging equipment and production support; securing permits and approvals; managing logistics and administration; coordinating promotion through the City; and providing invoices and a closeout report. - Requirements: Providers should have at least 10 years of Austin music-industry experience and relevant live-event coordination experience, including work with at least five musicians, bands, schools, nonprofits, or other performers. The proposal should include three performance examples with budgets. The City must approve program plans, sites, performers, schedules, and promotional materials before implementation or public announcement. - Performer compensation: Minimum pay is $200 per musician for groups of 1–6, $150 per musician for groups of 7–9, or $1,500 total for groups of 10 or more. Administrative and production costs should be kept low. - Notable limits and funding: Events should be intimate and low-impact; highly produced events requiring street closures are excluded. Approximately $49,000 remains in the funding contribution, subject to confirmation. - Named organization: Trammell Crow Company is identified as the redevelopment partner, not as a bidder or service provider. No OEMs, specific suppliers, products, part numbers, or product quantities are identified.

Description

The City of Austin seeks a contractor to develop, program, coordinate, and implement public music performances at designated downtown properties associated with the former Green Water Treatment Plant redevelopment project. Work includes coordinating and securing local performers, proposing performance concepts, schedules and locations, arranging equipment and production support, obtaining required permits, and managing event logistics in collaboration with City staff and the development partner. Performances are primarily planned for the December holiday season, and all performances and closeout activities must be completed by March 1, 2027. The scope excludes highly produced, resource-intensive events requiring street closures and sets minimum compensation rates for musicians.

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