Utah Public Procurement Place U3P #2026-11-04

Weber Human Services HRIS, payroll, benefits, and workforce services solicitation

Weber Human Services is seeking a provider for an integrated HRIS and related workforce services for an agency of approximately 400 employees. - Government buyer: Weber Human Services, a governmental special service district formed by interlocal agreement between Weber and Morgan Counties, based in Ogden, Utah. - OEMs and named organizations/systems: - No proposed HRIS OEM or vendor is named. - Great Plains is identified as the current payroll system; Dax is referenced as a licensing system. Neither is identified as a proposed provider. - GBS is named as the proposal recipient. - Requested services: HR and payroll systems, implementation, data/history conversion, interfaces and integrations, recruiting and onboarding, leave administration, benefits administration, reporting and analytics, training, and ongoing account support. The scope worksheet marks 25 service areas in scope, including HR history and interfaces; payroll functions; recruiting history and onboarding; benefits and health-and-welfare history; carrier and non-carrier feeds; evidence-of-insurability processing; total compensation statements; electronic document management; reporting and analytics; and training. - Other services potentially in scope include background-check integration, payroll processing, unemployment insurance and garnishment services, performance management, succession planning, time and attendance, direct-bill leave administration, QMCSO services, dependent verification, premium administration, decision-support tools, Tier 1 advocacy, and FSA, HSA, and HRA administration. HR outsourcing and payroll outsourcing are out of scope. - Notable requirements: a consultative, co-sourced approach; open and flexible integrations and APIs; implementation and testing plans; data conversion and interface/issue tracking; account support and service-level reporting; and documented security, backup, and disaster-recovery capabilities, including protection of HIPAA-designated PHI. - The agency has approximately 400 employees. No quantities, product part numbers, or actual prices are provided; worksheet pricing entries of $0.0 appear to be unpopulated pricing fields. - Performance planning: target system launch is in 2027, with open enrollment on the new system expected in 2028. Contract duration and option periods are not specified.

Description

Weber Human Services is seeking a vendor to provide HRIS support and negotiate a contract following the RFP process and presentations. The agency currently uses Great Plains for payroll and is interested in a less cumbersome, more agile co-sourced model with flexible integrations. The selected partner is expected to provide consultative recommendations to improve the experience for administrators and employees. The requested scope includes HR and payroll systems, history conversion and interfaces, with other listed services either in scope or potentially in scope.

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