SAM #19SF7527Q0002

Two right-hand-drive luxury SUVs for the U.S. Embassy Pretoria

The U.S. Department of State, through the U.S. Embassy Pretoria, is seeking two new right-hand-drive luxury SUVs. - Buyer: U.S. Department of State, U.S. Embassy Pretoria. - OEM named: Mercedes-Benz; requested vehicle is the GLE 450d 4MATIC AMG Line or equivalent. - Quantity: 2 current-model-year-or-newer, five-door SUVs with at least five seats; offers may cover some or all vehicles. - Key specifications include diesel engine, all-wheel drive, automatic transmission, metallic silver exterior, black leather interior, minimum 200 kW and 600 Nm, and specified safety and parking-assistance features. - Required support includes a minimum 3-year/100,000-km manufacturer warranty and a 5-year/100,000-km maintenance plan or better, with South African dealer service support. - Delivery is DDP to Pretoria within 90 days of contract award, including transport, roadworthiness and on-the-road costs, and required vehicle accessories and documentation. - Intended award basis is lowest-priced, technically acceptable offer from a responsible offeror.

Description

The U.S. Embassy, Homeland Security Section in Pretoria, South Africa, is requesting quotes for the supply and delivery of 2 x new Right-Hand Vehicles, as per scope of work attached.  The reference number for this quotation is: 19SF7527Q0002

Quotations:

Quotes to be submitted by no later than close of business, November 19, 2026 and must be sent electronically to:  Pretoria_Contracting_Office-dl@state.gov

Firm fixed pricing is to be quoted. Delivery: DDP to Pretoria, South Africa, with all transport costs included. Quotes to be submitted on company letterhead, indicating the company’s address, contact details and name and email of the contact person. ALL vendors wishing to quote MUST be registered in the American System for Award Management (SAM). You can access the SAM database at https://sam.gov/ where you will find step by step instructions on how to register or update your SAM registration.  Guidance on how to register in SAM.gov - https://www.fsd.gov Proof of your SAM registration must be submitted as part of your quotation package.

NB!! To facilitate our evaluation process, we kindly request that you submit your quotation as two separate documents:

Pricing Proposal – This document should include pricing only Technical Proposal – This document should contain the detailed technical specifications only. Please do not include any pricing information in this document.

Separating the pricing and technical proposals will help ensure an efficient and impartial review process.

U.S. Embassy Payment terms:

Note that NO DEPOSIT payments will be authorized. The Embassy issues only fixed priced contracts: therefore, you must confirm that your prices will remain fixed.    EFT – Payment will be made in 30 calendar days after delivery of services AND receipt of a proper invoice, whichever is later.

Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s.  By submitting a proposal, you waiver any such requirement.

The following documents are attached to this email and need to be signed when submitting your quotations:

The SCOPE OF WORK.  

The successful offeror will be required to:

Must be registered on the SAM website (www.sam.gov). Must comply with the US Clauses (attached) signed document to be submitted with the quotes.  South African Terms and Conditions do not apply; by submitting a quote, you accept the U.S. Embassy’s Terms and Conditions. Comply with the U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) (please refer to the attached PDF document)  Additional Links:How to register for SAM

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